Front Office Administrator

The City School; Austin (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid vacation

Annual Christmas Bonus

Health benefits

Stipend options

Career growth

Christian environment

Job summary

The City School in Austin, Texas is seeking a Front Office Assistant for the 2026-2027 school year, Monday through Thursday, full-time. You will welcome students and families, answer questions, and provide front desk support in a Christ-centered environment.

You will assist with admissions, events, data maintenance, and basic bookkeeping, using Gradelink, Microsoft Office, Google Apps, and Squarespace to support daily operations and communications.

Qualifications

• Active member in good standing at a Christian church.
• High school diploma and related work experience, preferably in a school setting.
• Excellent written and oral communication, interpersonal, and presentation skills.
• Knowledge of general financial & operational business practices, preferably in a school setting.
• Fluency in Spanish preferred.

Responsibilities

• Welcome students and families into the school and answer questions/requests.
• Support students who are feeling ill, possibly injured; manage medical/first aid needs.
• Handle telephone calls, walk-in visits and face-to-face meetings.
• Communicate with parents, students, teachers, staff and the public with empathy.
• Assist in maintaining school data and records, including forms and responses.
• Provide administrative support to Leadership Team and front office operations.
• Assist with admissions, re-enrollment, events planning and special projects.
• Manage office equipment and assist with website edits using Squarespace.

Skills

Customer service

Communication

Multitasking

Organization

Data entry

Bookkeeping basics

Marketing material design

Tech proficiency

Spanish language skills

Education

High school diploma

Tools

Gradelink (SIS)

Microsoft Office (Excel, Word, PowerPoint, Publisher)

Adobe Creative Suite

Google Applications

Squarespace

Job description

Status: Full-time for 2026-2027 school year M-Th

POSITION BENEFITS

Salary ( commensurate with experience)

Paid vacation

Opportunity for upward mobility

Healthy Stipend, Dental, Vision, Hospital Indemnity & Accident coverage employee-paid options available

Annual Christmas Bonus

Work within a supportive Christian work environment

ABOUT CITY SCHOOL

For twenty years, City School has equipped Pre-K through 8th grade students academically, spiritually, and relationally to follow Christ and serve others. Passionate about both education and community, City School draws on the Charlotte Mason tradition of a liberal arts education that is for everyone. We offer students a strong foundation in academics, grounded in living books and the practice of narration. We seek to cultivate the will by helping students orient their affections toward Christ through experience of the good, true, and beautiful. We strive to embody Kingdom values and priorities by making this Christ-centered education accessible to all, breaking down the financial, academic and geographic barriers to traditional private school education. We expect and embrace failure, struggle, and opportunities to honor each other in a diverse community. We seek educators and staff who will expand and carry this vision forward with humility and grace.

JOB OPPORTUNITY

The Front Office Assistant will:

Welcome students and families into the school and answer questions/requests.

Support students who are feeling ill, possibly injured; manage medical/first aid needs.

Courteously handle telephone calls, walk-in visits and face-to-face meetings.

Be a calm, welcoming, peaceful and joyful presence with the ability to multitask and prioritize in a busy & demanding work environment.

Graciously and professionally communicate and interface with parents, students, teachers, staff, leadership and the general public with genuine compassion, concern and empathy for all. Must have an attitude of “no question is a dumb question” no matter how many times the question is asked.

Possess excellent written and oral communication, interpersonal, and presentation skills.

Possess excellent organizational and analytical skills with a focus on accuracy & thoroughness.

Assist with general office support; managing and performing all front office/reception duties.

Provide administrative support to the school’s Leadership Team.

Assist in maintaining school data and records, including managing forms and responding to requests.

Assist in management of technology including systems, software support and website management.

Provide purchasing, procurement, inventory and bookkeeping support, including collecting payments, and assuring petty cash log is accurate.

Design marketing materials for fundraising and school events.

Assist in the maintenance of office equipment, including copier and laminators.

Assist with school events planning, management & execution.

Provide support with admissions, re-enrollment, operations and special projects as needed.

Provide support to homeroom parents and event chairs.

Assist with facilities support & emergency response systems and responsibilities.

Steadfastly hold self accountable to high standards of professionalism and confidentiality.

Actively engage in productive and collaborative dialogue to assist in problem solving.

Demonstrate flexibility and a willingness to “sweep the floors” - complete all tasks, regardless of perceived importance, with a positive attitude, personal humility and a willingness to learn.

Be a self-starter with tons of initiative and a willingness to learn new skills & complete assigned tasks timely and with attention to detail and accuracy.

Perform special research, analyses, other duties & assist with special projects as requested or needed.

Work regularly with of the following systems:

Gradelink (SIS)

Microsoft Office - Excel, Word, Powerpoint and Publisher

Adobe software products

Google Applications

Squarespace - Website design and editing program

EXPERIENCE & QUALIFICATIONS

The ideal candidate will meet the following qualifications:

Active member in good standing at a Christian church.

At least a high school diploma & related work experience, preferably in a school setting.

Excellent written and oral communication, interpersonal, and presentation skills.

Knowledge and experience with general financial & operational business practices, preferably in a school setting.

Preference will be given to candidates with oral and written fluency in Spanish.

Preference will be given to candidates with marketing & fundraising material design experience.