Front-Office Administrative Specialist

Tohono O'odham Nation; Sells (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

The Tohono O’odham Nation is seeking a secretary to provide day-to-day secretarial support to directors and managers at its Sells, AZ location.

Responsibilities include greeting visitors, handling calls, processing forms, maintaining filing systems, and preparing correspondence. The role requires strong organization, grammar, and attention to detail, with occasional extended hours and travel within Nation boundaries.

Qualifications

• High School Diploma or GED and 1 year general clerical work experience or equivalent training.
• Must type 40 WPM (Full Level) or 30 WPM (CLI).
• Demonstrate grammar, spelling and math proficiency.
• Background check and motor vehicle record may be required.
• Valid driver's license may be required depending on department needs.

Responsibilities

• Answer phones, greet the public, and provide information.
• Process forms, time cards, invoices, and documents for accuracy.
• Maintain filing systems; file alphabetically, numerically, and chronologically.
• Prepare memos, letters, reports, and minutes per guidelines.
• Proofread documents and operate office equipment as needed.
• Perform other duties to support office operations.

Skills

English grammar

Organize work

Time management

Communication

Customer service

Education

High School Diploma or GED

Tools

Personal Computer

Copier

Printer

Fax Machine

Typewriter

Job description

The Tohono O’odham Nation is seeking a secretary to provide day-to-day secretarial support to directors and managers at its Sells, AZ location.

Responsibilities include greeting visitors, handling calls, processing forms, maintaining filing systems, and preparing correspondence. The role requires strong organization, grammar, and attention to detail, with occasional extended hours and travel within Nation boundaries.