Front Office Administrative Assistant

BrightSpring Health Services; Phoenix (AZ); On-site; USD 25,000 - 28,000; Full time

Job summary

Rehab Without Walls Neuro Rehabilitation in Phoenix, AZ seeks an Administrative Assistant to support payroll, billing, records, and clerical tasks. The role emphasizes compliance with HIPAA and confidentiality, and requires strong organizational skills.

The ideal candidate will have 2+ years in administrative roles, be detail-oriented, and capable of managing multiple tasks in a fast-paced healthcare setting. On-site position with standard business hours.

Qualifications

• High School diploma or equivalent, or AA in Business or related field.
• Minimum two years of administrative office experience.

Responsibilities

• Assist with payroll and billing, accounts payable, data entry, and filing.
• Adhere to established policies and confidentiality standards (HIPAA) and company ethics.
• Prepare internal communications and reports; maintain records in compliance with regulations.
• Order and maintain office supplies; coordinate trainings and meetings.
• Provide clerical support to Directors and respond to inquiries.

Skills

Administrative support

Data entry

Organizational skills

Education

High School diploma or equivalent or AA in Business or related degree

Tools

Microsoft Office

Medical terminology (basic)

Job description

Our Company

Rehab Without Walls Neuro Rehabilitation

Overview

Come join our Rehab Without Walls Team in Phoenix, AZ!

Responsibilities

• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation. and copying and filing
• Adheres to facilities established standards of practice, policies, and procedures.
• Ensures integrity and confidentiality of all financial data.
• Maintains the highest standards of professional conduct in relation to information that is confidential in nature.
• Adheres to and participates in Company’s mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
• Coordinate and attends in-services, training, and meetings as required.
• Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas
• Intervene and problem solve issues effectively and efficiently
• Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients
• Maintain the highest standard of professional conduct in relation to information that is confidential in nature.
• Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence
• Order and maintain supplies
• Completes other duties as assigned.

Qualifications

• A minimum of High School diploma or equivalent or an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree.
• A minimum of two years administrative office experience

About our Line of Business

Rehab Without Walls, an affiliate of BrightSpring Health Services, is a revolutionary neurorehabilitation program that moves individuals outside the walls of institutional settings and into their natural home and community environment through a continuum of care. It is designed to significantly help people who have primarily experienced a brain injury, spinal cord injury, or stroke/CVA through accident or illness regain functional capabilities. By providing care in the home, community, workplace, or school, Rehab Without Walls promotes greater health through the recovery process, all with industry-leading outcomes that dramatically improve functional skills and independence for patients. For more information, please visit www.rehabwithoutwalls.com. Follow us on Facebook and LinkedIn.

Additional Job Information

• Advanced computer software (Microsoft office) and data entry skills
• Basic knowledge of medical terminology and medical office insurance billing preferred.
• Excellent organizational, customer service, and oral/written communication skills

Salary Range

USD $18.00 - $20.00 / Hour