FRONT OFFICE – ADMINISTRATIVE ARCHITECTURAL ASSISTANT

Association Services Inc.; Lake Forest (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company is seeking a Front Office – Administrative Architectural Assistant in Lake Forest, CA. This role serves as the first point of contact for visitors, responsible for assisting in office activities, managing architectural review processes, and performing various administrative tasks. Ideal candidates will have strong organizational and communication skills, with at least two years of administrative experience. This is a full-time position offering $26.00 per hour.

Qualifications

• Two years of administrative experience required.
• Must possess excellent communication skills.
• Knowledge of conflict resolution techniques.

Responsibilities

• Greet and assist visitors in a professional manner.
• Coordinate administrative support services.
• Manage and review architectural applications.

Skills

Organizational Skills

Communication

Project Management

Conflict Resolution

Education

Administractive Experience (2 years)

Coursework in Community Management or Property Management

Tools

Microsoft Office

Job description

FRONT OFFICE – ADMINISTRATIVE ARCHITECTURAL ASSISTANT

FRONT OFFICE – ADMINISTRATIVE ARCHITECTURAL ASSISTANT

2 weeks ago Be among the first 25 applicants

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Front Office – Administrative Architectural Assistant serves as the first point of contact for visitors and assists general office activities and support with administrative tasks. They perform administrative tasks like documentation, editing, filing, organization and managing the architectural review process for homeowner improvements, and acts as a liaison between homeowners, architectural committees and internal departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greet and assist visitors in professional manner. Maintains front office appearance and all supplies for each office, including satellite offices.
• Answers routine call and route to appropriate departments.
• Manage and coordinate administrative support services, facilities, security, mail distribution, record management.
• Support coordination and scheduling of meetings.
• Receive, review and process architectural applications in accordance with community standards and CC&Rs.
• Coordinate with architectural review committees for timely approval or denial of submissions. Communicate decision to homeowners and provide guidance on required revisions.
• Maintain accurate records of all applications, decision and correspondence.
• Support enforcement of architectural standards in coordination with all compliance.
• The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.
  
  

Requirements

• Two years of administrative experience.
• Strong organizational and project management skills.
• Must possess excellent communication skills, empathy and a person-centered approach to support.
• Preferred prior experience or coursework in community management, property management, or real estate helpful.
• Computer proficiency with Microsoft Office including Word, Excel and Outlook.
• Ability to manage multiple priorities and deadlines.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.)
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
  
  

Compensation: $26.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Design, Art/Creative, and Information Technology

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