Client Experience Associate - Architectural

Keystone Pacific Property Management; Irvine (CA); Hybrid; USD 40,000 - 70,000; Full time

Job summary

Join a prestigious property management firm as a Client Experience Associate in Irvine, CA. This role offers a blend of customer service and administrative responsibilities, ensuring a seamless experience for clients. You'll engage with customers through various channels, assist with service requests, and support the Community Association Team. The firm promotes a hybrid work environment, emphasizing work-life balance and continuous professional growth. With a commitment to employee development, you'll receive training and mentorship from industry leaders. If you're passionate about customer service and looking for a dynamic workplace, this opportunity is perfect for you!

Benefits

Competitive Salary

Hybrid and Flexible working arrangements

Work-Life Balance

Opportunities for career growth

Training and mentorship

Cell Phone Stipend

Mileage Reimbursement

Medical, Dental, and Vision

401(k) Retirement plan with Company Match

12 Paid Holidays

Qualifications

• 1-2 years in customer service; strong communication and problem-solving skills required.
• Proficient in Microsoft Office Suite and HOA management software.

Responsibilities

• Respond to customer service requests via phone, email, and chat.
• Perform administrative duties and maintain accurate records.

Skills

Customer Service

Effective Communication

Problem Solving

Organizational Skills

Interpersonal Skills

Education

High School Diploma or GED

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

HOA Management Software

CCaaS

Job description

Description

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large scale onsite communities and master-planned community associations.

We have an excellent opening for a Client Experience Associate - Architectural to join our amazing environment with an opportunity for continuous growth and development, please read below!

Summary: The Client Experience Associate is responsible for telephone coverage, response to customer service requests and the performance of administrative duties at the request of Community Association Team Members.

What We Offer:

• Competitive Salary
• Hybrid and Flexible working arrangements
• Work-Life Balance
• Opportunities for career growth
• Training and mentorship from successful leaders in the HOA industry
• Support for Continued Education
• Cell Phone Stipend
• Mileage Reimbursement
• Medical (HMO and PPO), Dental, and Vision
• Flexible Spending Account
• Pet Insurance
• Pre-Paid Legal
• Employer Paid Basic Life/AD & D Insurance
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable
• PTO
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Position Hours: Monday – Friday, 8 AM-5 PM

Essential Job Duties and Responsibilities:

• Respond to routine customer service requests (phone, email, chat) in a timely manner for assigned skills.
• Performance of administrative duties.
• Initiates service requests per procedures and enters information in appropriate system(s), e.g. CCaaS and HOA management software.
• Follows up on assigned interactions.
• Completes assigned administrative duties.
• Suggests updates of knowledge content.
• Execute compliance letters at the request of the Manager.
• Assist team members with the preparation and execution of required annual mailings.
• Transcribe and type documents and letters as required.
• Maintain keys, gate openers, parking permits, clubhouse rental applications, etc.
• Update and generate all required association and management reports.
• Practices and adheres to Keystone’s Core Values, Mission, and Vision.
• Any additional job duties as required by the supervisor.

Qualification Requirements:

• Must have a valid California Driver’s License and maintain clean MVR.
• Must have reliable transportation and the ability to drive to and from communities.
• Ability to work under tight deadlines and consistently meet deadlines.
• Exhibit professionalism, professional attire, and demeanor at all times.
• Demonstrate effective oral and written communication and listening skills.
• Demonstrate problem solving abilities.
• Must be proficient with computer programs, including Word, Outlook, and Excel.
• Demonstrate organizational skills and ability to independently prioritize daily workload.
• Must work effectively with co-workers and clients.
• Strong verbal and written communication.
• Excellent interpersonal skills.

Education and/or Experience:

• 1-2 years of experience working in a Customer Service role.
• Bachelor’s Degree preferred.
• High School Diploma or GED required.

Work Environment:

The work environment and physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Exhibit professionalism, professional attire, and demeanor at all times.
• Ability to drive to communities.
• Ability to sit, stand, and operate business equipment.
• Typical office environment with low-level noise exposure.

We invite you to view our LinkedIn, Instagram, and Facebook to get an inside look on what Keystone is all about! Check out our website at www.kppm.com. Click on “Careers” and stay connected!

Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to [e-mail] for assistance. Please include a description of your requested accommodation, your name, and contact information. Note: This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to accessibility of the on-line application system by individuals with disabilities.

Keystone Pacific Property Management, LLC is an equal opportunity employer. All applicants will be subject to a Background and MVR Check.