Front Office & Admin Specialist (Construction)

Sun Country Builders; Carlsbad (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company matching

Paid time off

Tuition reimbursement

Employee discounts

Job summary

Sun Country Builders is seeking a friendly, organized Administrative Assistant to be the first point of contact for visitors, clients and vendors. You will support the executive team with calendar management, travel arrangements, and meeting coordination in a fast-paced construction environment.

The ideal candidate has strong communication skills, attention to detail, and the ability to multitask effectively while delivering professional service.

Qualifications

• Positive attitude with professional customer service skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Ability to multitask effectively while maintaining attention to detail.

Responsibilities

• Greet and assist guests, visitors, clients, and vendors in a professional manner.
• Maintain a welcoming, clean and organized reception area.
• Manage incoming and outgoing mail, deliveries, and correspondence.
• Answer, screen, and route incoming telephone calls and respond to general inquiries accurately and promptly.
• Coordinate calendars, schedule meetings, and assist with travel arrangements.
• Coordinate company meetings, training sessions, employee-recognition activities, client events, and other company functions.
• Assist with meeting preparation, including agendas, presentation materials, refreshments, technology setup, and follow-up items.
• Help maintain administrative procedures, reference materials, templates, and checklists; recommend improvements.
• Support new-employee onboarding by helping prepare workspaces, welcome materials, supplies, access requests, and first-day logistics.
• Maintain physical and electronic filing systems & storage maintenance.
• Assist with data entry and recordkeeping.
• Support various departments with administrative tasks as needed.
• Support company functions and special projects.

Skills

Customer service

Communication

Multitasking

Team player

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Sun Country Builders is seeking a friendly, organized Administrative Assistant to be the first point of contact for visitors, clients and vendors. You will support the executive team with calendar management, travel arrangements, and meeting coordination in a fast-paced construction environment.

The ideal candidate has strong communication skills, attention to detail, and the ability to multitask effectively while delivering professional service.