Administrative Assistant

Sun Country Builders; Carlsbad (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company matching

Paid time off

Tuition reimbursement

Employee discounts

Job summary

Sun Country Builders is seeking a friendly, organized Administrative Assistant to be the first point of contact for visitors, clients and vendors. You will support the executive team with calendar management, travel arrangements, and meeting coordination in a fast-paced construction environment.

The ideal candidate has strong communication skills, attention to detail, and the ability to multitask effectively while delivering professional service.

Qualifications

• Positive attitude with professional customer service skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Ability to multitask effectively while maintaining attention to detail.

Responsibilities

• Greet and assist guests, visitors, clients, and vendors in a professional manner.
• Maintain a welcoming, clean and organized reception area.
• Manage incoming and outgoing mail, deliveries, and correspondence.
• Answer, screen, and route incoming telephone calls and respond to general inquiries accurately and promptly.
• Coordinate calendars, schedule meetings, and assist with travel arrangements.
• Coordinate company meetings, training sessions, employee-recognition activities, client events, and other company functions.
• Assist with meeting preparation, including agendas, presentation materials, refreshments, technology setup, and follow-up items.
• Help maintain administrative procedures, reference materials, templates, and checklists; recommend improvements.
• Support new-employee onboarding by helping prepare workspaces, welcome materials, supplies, access requests, and first-day logistics.
• Maintain physical and electronic filing systems & storage maintenance.
• Assist with data entry and recordkeeping.
• Support various departments with administrative tasks as needed.
• Support company functions and special projects.

Skills

Customer service

Communication

Multitasking

Team player

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Sun Country Builders is an award-winning builder of affordable multi-family homes. We believe in meaningful relationships with our employees, clients and vendors. Many of Sun Country’s employees have been with the company for years. Our company culture fosters personal responsibility and offers ongoing growth and long-term career opportunities.

We have a competitive compensation and benefits package and an excellent supportive work environment. We are looking for those who believe and work within our values of humility, gratitude, determined, hardworking, always learning and caring. Come join the team!

Recently named Elite Best & Brightest Companies to Work for in San Diego and Nationwide.

Position Overview

Sun Country Builders is seeking a friendly, organized, and detail-oriented Administrative Assistant to join our team. This position serves as the first point of contact for visitors, clients, vendors, and employees while providing essential administrative support to the office and executive team. The ideal candidate will possess excellent communication skills, strong organizational abilities, and the capacity to manage multiple tasks in a fast-paced construction environment. This role is critical to ensure efficient office operations and maintaining a professional and welcoming atmosphere.

Key Responsibilities

Reception & Front Office Management

• Greet and assist guests, visitors, clients, and vendors in a professional manner
• Maintain a welcoming, clean and organized reception area
• Manage incoming and outgoing mail, deliveries, and correspondence
• Answer, screen, and route incoming telephone calls and respond to general inquiries accurately and promptly

Administrative Support

• Perform general administrative and clerical duties
• Coordinate calendars, schedule meetings, and assist with travel arrangements
• Coordinate company meetings, training sessions, employee-recognition activities, client events, and other company functions
• Assist with meeting preparation, including agendas, presentation materials, refreshments, technology setup, and follow-up items
• Help maintain administrative procedures, reference materials, templates, and checklists; recommend improvements that increase consistency and efficiency
• Support new-employee onboarding by helping prepare workspaces, welcome materials, supplies, access requests, and first-day logistics.
• Maintain physical and electronic filing systems & storage maintenance
• Assist with data entry and recordkeeping
• Support various departments with administrative tasks as needed
• Support company functions and special projects

Office Operations

• Run office-related errands as needed or required
• Assist with office supply inventory and ordering while keeping within budget
• Help ensure efficient day-to-day office operations
• Provide administrative support to management and project teams

Required Qualifications

• Positive attitude with professional customer service skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams
• Ability to multitask effectively while maintaining attention to detail
• Team player with ability to get along with and respect others

Preferred Qualifications

• Construction industry knowledge
• Familiarity with construction terminology and office procedures
• Experience supporting multiple departments or executives
• Knowledge of document management and filing systems

Education Requirements

• High school diploma or equivalent required

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Frequent use of hands and fingers for data entry and document handling
• Ability to communicate effectively in person, via phone, and through email
• Occasionally required to stand, walk, bend, or reach
• Ability to lift up to 15 pounds occasionally

Why Join Us?

At Sun Country Builders, we are not just building homes—we're building careers. Join a supportive, award-winning team that values your growth, respects your time, and celebrates your contributions.

At SCB, we believe in taking care of our employees both at work and beyond. That's why we offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance. Our benefits include medical, dental, vision, and life insurance; paid time off; mental health resources; pet insurance; long-term disability coverage; 401(k) with company matching; paid volunteer time off; tuition reimbursement; employee Snappy gifts and an employee discount program.

Apply today and help us continue to build something great—together.