Front Office & Admin Coordinator (Construction)

Extera Building Solutions; Walton Hills (OH); On-site; USD 32,000 - 46,000; Part time

Job summary

Warren Roofing, an Extera Building Solutions company, is seeking an Administrative Coordinator / Front Office Assistant to support day-to-day operations. The role serves as the first contact for employees, clients, vendors, and visitors in a fast-paced construction environment.

The ideal candidate is dependable, organized, and service-oriented, with 2+ years of administrative experience, a high school diploma (associate preferred), and proficiency in Microsoft Office.

Qualifications

• High school diploma required; associate degree preferred.
• 2+ years of administrative, clerical, reception, or office support experience preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Strong communication and interpersonal skills; ability to maintain confidentiality.
• Comfortable in a fast-paced construction/operations environment.

Responsibilities

• Answer and direct incoming phone calls professionally and efficiently.
• Greet and welcome guests, clients, vendors, and applicants.
• Manage visitor sign-in procedures and front office appearance.
• Coordinate conference room scheduling and meeting preparation.
• Handle mail, packages, and deliveries; assist with shipping needs.
• Assist leadership with administrative projects and data entry.
• Maintain calendars and meeting notes; manage filing systems.
• Order and track office supplies and inventory.

Skills

Communication

Organizational skills

Multitasking

Professionalism

Attention to detail

Customer service

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Warren Roofing, an Extera Building Solutions company, is seeking an Administrative Coordinator / Front Office Assistant to support day-to-day operations. The role serves as the first contact for employees, clients, vendors, and visitors in a fast-paced construction environment.

The ideal candidate is dependable, organized, and service-oriented, with 2+ years of administrative experience, a high school diploma (associate preferred), and proficiency in Microsoft Office.