Construction Office & Operations Coordinator

FW Walton INC; San Antonio (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

FW Walton INC is seeking an Office & Operations Administrator to provide comprehensive administrative, sales, production, and operational support for a commercial roofing and construction organization. The role coordinates between Sales, Operations, Production, Accounting, HR, Safety, and Customers to ensure efficient business operations.

Responsibilities include CRM/database management, bid coordination, contract administration, onboarding support, accounts payable/receivable, and project

Qualifications

• High School Diploma or GED required.
• 3+ years of administrative, sales support, operations, or construction office experience preferred.
• Commercial roofing or construction experience preferred.
• Proficient in Microsoft Office Suite.
• Experience with CRM systems and construction software preferred.
• Strong organization, communication, and multitasking skills.
• Detail-oriented with the ability to manage multiple priorities and deadlines.

Responsibilities

• Maintain CRM, customer records, and project data.
• Manage bid calendars and track deadlines.
• Prepare, organize, and submit bid packages.
• Support estimators and sales staff with documentation.
• Track bid results and maintain records.
• Support project managers, superintendents, and foremen.
• Maintain project schedules, forecasts, and reports.
• Coordinate staffing, training, badging, and project requirements.
• Assist with permits, purchase orders, and work orders.
• Support project closeout documentation and warranties.
• Prepare and maintain contracts and project files.
• Coordinate prequalification packages and compliance documents.
• Track insurance certificates, bonds, and subcontractor documentation.
• Maintain accurate project records and databases.
• Assist with billing, collections, and cash receipts.
• Support Accounts Payable and Accounts Receivable processes.
• Process lien waivers, releases, and reporting.
• Maintain financial documentation and records.
• Greet visitors and answer incoming calls.
• Provide general administrative and clerical support.
• Manage filing systems, office equipment, and supplies.
• Coordinate communication between departments, vendors, and customers.
• Assist with new hire onboarding coordination.
• Ensure onboarding paperwork is submitted to HR.
• Coordinate equipment setup and new hire readiness

Skills

Office administration

CRM experience

Microsoft Office

Communication

Multitasking

Detail-oriented

Project coordination

Education

High School Diploma or GED

Tools

Microsoft Office

CRM software

Construction software

Job description

FW Walton INC is seeking an Office & Operations Administrator to provide comprehensive administrative, sales, production, and operational support for a commercial roofing and construction organization. The role coordinates between Sales, Operations, Production, Accounting, HR, Safety, and Customers to ensure efficient business operations.

Responsibilities include CRM/database management, bid coordination, contract administration, onboarding support, accounts payable/receivable, and project