Receptionist

Quanta Services, Inc.; Escondido (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Flexible Spending Accounts

401(k) with company match

Disability insurance

Life insurance

Paid holidays

Vacation

Job summary

PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc., is seeking a Receptionist to provide front office and administrative support. The role involves data entry, reconciling, typing, filing and scheduling, coordinating meetings and travel, and handling calls and visitor interactions.

You will work both independently and with colleagues, improving office practices, organizing information, and ensuring efficient communications across departments.

Qualifications

• Demonstrated ability to work well independently, and collaboratively within the department.
• Ability to have independent judgment and credibility required to plan, prioritize and organize workload.
• Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines.
• Excellent organizational and planning skills, with attention to detail.
• Strong verbal and written communication skills.

Responsibilities

• Provide day-to-day front office and administrative support
• Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
• Work independently, and within a team on special nonrecurring and ongoing projects
• Recommend changes in office practices or procedures as needed
• Take messages or field all routine and non-routine questions, and respond regularly to requests for information
• Organize and prioritize large volumes of information and calls
• Act as a liaison with other departments and outside agencies, including high-level staff.
• Establish, develop, maintain and update records/filing system, and retrieve information as necessary
• Sort and distribute mail for department, and determine level of priority
• Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department
• Order office supplies as needed
• Sign for all packages and deliveries, and direct them to the correct person
• Assist/provide backup support to other office support employees as needed
• All other duties as assigned

Skills

Independent work

Team collaboration

Organizational skills

Microsoft Office

Verbal and written communication

Tools

Microsoft Office Suite

Job description

About Us

PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team with the ability to service every area and region within our customers’ area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when committing to provide our clients with a wide range of utility services.

About this Role

The Receptionist will provide front office and administrative support including, but not limited to, data entry, reconciling, typing, filing and scheduling, coordination of meetings and conferences, making travel arrangements, and obtaining supplies. The Receptionist will deal with a diverse group of important external callers and visitors, as well as internal contacts, at all levels of the organization.

What You'll Do

• Provide day-to-day front office and administrative support
• Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
• Work independently, and within a team on special nonrecurring and ongoing projects
• Recommend changes in office practices or procedures as needed
• Take messages or field all routine and non-routine questions, and respond regularly to requests for information
• Organize and prioritize large volumes of information and calls
• Act as a liaison with other departments and outside agencies, including high-level staff.
• Establish, develop, maintain and update records/filing system, and retrieve information as necessary
• Sort and distribute mail for department, and determine level of priority
• Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department
• Order office supplies as needed
• Sign for all packages and deliveries, and direct them to the correct person
• Assist/provide backup support to other office support employees as needed
• All other duties as assigned

What You'll Bring

• Demonstrated ability to work well independently, and collaboratively within the department
• Ability to have independent judgment and credibility required to plan, prioritize and organize workload
• Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines
• Excellent organizational and planning skills, with attention to detail
• Strong verbal and written communication skills
• Strong personal effectiveness/credibility
• Strong technical capacity
• Knowledge of Microsoft Office

What You'll Get

• Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
• Flexible Spending Accounts/Health Savings Accounts
• PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike)
• Group Discount (Pet Insurance, Auto Insurance, Home Insurance)
• Retirement Savings Plan (401K) with company matching
• Short & Long Term Disability
• Supplemental Life and AD&D Insurance
• Paid Holidays and Vacation

Pay- $ 20.00- $ 22.00 /Hourly*Depending on Experience

Benefits include-- Medical, Dental, Vision, 401K

Our projects are regulated by federal and state laws which require all employees to successfully pass criminal background checks, MVR, and drug tests (post-employment and random testing). The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. This job description is subject to change at any time.

Our Company is an equal employment opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply.

EO/AA/Disability/Veteran Employer

Compensation Range

The anticipated compensation for this position is - depending on experience and qualifications.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.