Front Office Admin

HEALTHY SPACE SYSTEMS LLC; Evansville (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

HEALTHY SPACE SYSTEMS LLC in Evansville, Indiana, is seeking a Front Office Admin to ensure smooth, welcoming support at the front desk. You will greet clients, route calls, manage supplies, and assist with clerical tasks.

The ideal candidate has at least 1 year in an administrative role, strong communication and organizational skills, proficiency with Microsoft Office, and a professional, confidential approach to handling information.

Qualifications

• 1 year of experience in an administrative or front office role.
• Strong organizational skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.

Responsibilities

• Greet and assist visitors and clients in a professional and friendly manner.
• Manage incoming calls and correspondence, directing them to appropriate departments.
• Maintain and organize office supplies, ensuring inventory is up-to-date.
• Assist with administrative tasks such as filing, data entry, invoices, and document management.
• Support office operations by handling various clerical duties and providing administrative assistance to staff as needed.
• Ensure the front office area is tidy, organized, and presentable at all times.
• Collaborate with other departments to facilitate effective communication and workflow.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Data entry

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

JOB PURPOSE/SUMMARY:The Front Office Admin at HEALTHY SPACE SYSTEMS LLC is responsible for ensuring smooth and efficient operations at the front desk. This role is pivotal in creating a welcoming environment for clients and visitors, while managing administrative tasks, and supporting the overall functionality of the office. Supports the management and Vision, Mission & Values of the company.Key Responsibilities:- Greet and assist visitors and clients in a professional and friendly manner.- Manage incoming calls and correspondence, directing them to appropriate departments.- Maintain and organize office supplies, ensuring inventory is up-to-date.- Assist with administrative tasks such as filing, data entry, invoices, and document management.- Support office operations by handling various clerical duties and providing administrative assistance to staff as needed.- Ensure the front office area is tidy, organized, and presentable at all times.- Collaborate with other departments to facilitate effective communication and workflow.REQUIRED EDUCATON:- High school diploma or equivalent is required.NECESSARY KNOWLEDGE, SKILLS, ABILITIES & TALENTS:- Minimum of 1 years of experience in an administrative or front office role.- Strong organizational skills with the ability to multitask effectively.- Excellent communication skills, both verbal and written.- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).- Ability to handle sensitive information with confidentiality.- Customer service-oriented mindset with a professional demeanor.- Familiarity with office equipment and basic troubleshooting.- Detail-oriented with strong problem-solving skills.- Ability to work independently and as part of a team.PHYSICAL REQUIREMENTS:- Sedentary work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects. Job involves sitting most of the time. Jobs are sedentary if standing and/or walking are required only occasionally.