Front Office & Accounting Administrative Assistant

Management inSites, Inc.; Charlotte, Northern (NC, KY); Hybrid; USD 28,000 - 30,000; Full time

Benefits offered by this job

401(k) & matching

Health, dental, vision insurance

Long-term disability (LTD)

Short-term/Long-term disability, life,

Paid time off

Job summary

Management inSites, Inc. in Charlotte, NC is seeking a dependable Administrative Assistant for a 100% in-person role. You will handle reception, mail, calendars, travel, and basic client communications while supporting our Client Accounting team.

The position requires strong organizational skills, confidentiality, and the ability to juggle multiple tasks across several companies. Experience with MS 365, Google Workspace, and accounting software is valued.

Qualifications

• Must be organized, detail-oriented and trustworthy with confidentiality.
• Experience supporting executive teams and client accounting tasks is a plus.
• Strong MS Office and collaboration tools skills are required.

Responsibilities

• Serve as first point of contact, answer phones, greet visitors, and handle mail.
• Provide administrative support to Senior Leadership and travel arrangements.
• Assist with AP/AR data entry and client communications; support accounting tasks as needed.

Skills

Multitasking

Organization

Attention to detail

Communication

confidentiality

Education

Associate’s degree in administration or related field

3+ years of relevant work experience

Tools

Microsoft 365

Word

Excel

PowerPoint

Google Workspace

Adobe DC

Slack

QuickBooks Online

Zoho Books

Job description

Management inSites, Inc. in Charlotte, NC is seeking a dependable Administrative Assistant for a 100% in-person role. You will handle reception, mail, calendars, travel, and basic client communications while supporting our Client Accounting team.

The position requires strong organizational skills, confidentiality, and the ability to juggle multiple tasks across several companies. Experience with MS 365, Google Workspace, and accounting software is valued.