Front Desk Specialist — Onsite Admin Support (NJ)

Frazier Industrial Company; Long Valley (NJ); On-site; USD 34,000 - 46,000; Full time

Job summary

Frazier Industrial Company in Long Valley, NJ is seeking a reliable Receptionist to be the first point of contact for visitors and callers. This onsite role requires coordinating mail, shipments, and general administrative support across the office.

The ideal candidate will be organized, professional, and capable of handling multiple tasks with accuracy and a friendly, professional demeanor. Prior receptionist or office support experience is preferred.

Qualifications

• Previous receptionist, administrative, customer service, or office support experience preferred.
• Strong organizational and time-management skills.
• Professional and friendly communication skills.
• Comfortable answering phones and interacting with visitors.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and work independently.
• Basic computer skills and familiarity with Microsoft Office.
• Reliable and professional demeanor.

Responsibilities

• Greet and direct visitors to the appropriate department or employee.
• Answer, screen, and transfer incoming phone calls.
• Maintain a clean, organized, and professional reception area.
• Process outgoing mail and coordinate daily mail pickup.
• Manage UPS and FedEx shipments, including preparing shipping labels and coordinating deliveries.
• Order UPS, FedEx, postage machine, office, and kitchen supplies.
• Distribute payroll materials to appropriate Frazier locations.
• Scan and log incoming checks and maintain accurate records.
• Create shipping labels and coordinate shipments for other Frazier locations as needed.
• Assist the Marketing and Sales teams with mailings and other administrative needs.
• Scan, organize, and file Certificates of Liability Insurance and other documentation.
• Provide general administrative and office support as needed.]
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Skills

Organizational skills

Time management

Communication skills

Phone handling

Attention to detail

Task prioritization

MS Office

Basic computer skills

Professional demeanor

Job description

Frazier Industrial Company in Long Valley, NJ is seeking a reliable Receptionist to be the first point of contact for visitors and callers. This onsite role requires coordinating mail, shipments, and general administrative support across the office.

The ideal candidate will be organized, professional, and capable of handling multiple tasks with accuracy and a friendly, professional demeanor. Prior receptionist or office support experience is preferred.