Front Desk & Resident Services Coordinator

White Oak Village; Vancouver (WA); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Job summary

White Oak Village in Vancouver, WA is seeking a friendly Receptionist to warmly welcome residents, families, and visitors while managing front desk operations. You will answer calls, route messages, and maintain sign-in procedures in a professional lobby environment.

The role requires strong communication and organization, basic Microsoft Office skills, and the ability to multitask in a fast-paced setting. A tidy, well-run reception area and dependable coverage are essential.

Qualifications

• Warm, welcoming demeanor with strong communication.
• Proficiency in Microsoft Office and basic computer systems.
• Ability to multi-task in a fast-paced environment.
• Knowledge of office equipment and call management systems preferred.
• Excellent organizational and time management skills.

Responsibilities

• Front Desk & Visitor Support: provide a warm, professional welcome to residents, families, visitors, and partners.
• Maintain continuous coverage of the front desk during assigned times and arrange coverage as needed.
• Answer, screen, and direct incoming calls with accurate messaging.
• Greet and assist visitors, ensuring sign-in/out procedures are followed.
• Maintain a clean, organized reception and lobby area.
• Administrative & Clerical Support: filing, copying, mailing, and payroll support.
• Maintain office supply inventory and coordinate ordering.
• Assist with resident call systems, service requests, and appointment scheduling.

Skills

Verbal communication

Written communication

Microsoft Office

Multi-tasking

Organizational skills

Job description

White Oak Village in Vancouver, WA is seeking a friendly Receptionist to warmly welcome residents, families, and visitors while managing front desk operations. You will answer calls, route messages, and maintain sign-in procedures in a professional lobby environment.

The role requires strong communication and organization, basic Microsoft Office skills, and the ability to multitask in a fast-paced setting. A tidy, well-run reception area and dependable coverage are essential.