Front Desk Receptionist _Administrative Assistant

Civica Rx; Petersburg (VA); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Competitive hourly compensation

Opportunity for permanent employment

Professional work environment

Job summary

Civica Rx is seeking a Front Desk Receptionist / Administrative Assistant to serve as the first point of contact for our Petersburg manufacturing facility. This role is vital for maintaining smooth daily operations and a welcoming environment for visitors, vendors, and employees. The ideal candidate will possess excellent organizational and interpersonal skills, along with proficiency in Microsoft Office.

The job offers competitive hourly compensation and the potential for permanent employment.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite is essential.
• Strong verbal and written communication skills necessary.

Responsibilities

• Greet and assist visitors, guests, and vendors professionally.
• Manage visitor sign-in procedures and issue temporary badges.
• Order and manage office supplies effectively.

Skills

Microsoft Office Suite proficiency

Verbal communication skills

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Tools

Outlook

Office equipment knowledge

Job description

Join us to make
quality medicines
available and affordable

Front Desk Receptionist / Administrative Assistant

Location: Petersburg, Virginia Facility: 300-person manufacturing operation

Position Overview

We are seeking a professional and personable Front Desk Receptionist / Administrative Assistant to serve as the first point of contact for our Petersburg manufacturing facility. This role is essential to maintaining smooth daily operations and creating a welcoming environment for visitors, vendors, and employees. The ideal candidate will be organized, tech-savvy, and possess excellent interpersonal skills.

Key Responsibilities

• Greet and assist all visitors, guests, and vendors in a friendly and professional manner
• Manage visitor sign‑in procedures and issue temporary badges in accordance with facility security protocols
• Order and put away office supplies
• Place food orders
• Assist with expense reports
• Schedule meetings and conference rooms using Outlook calendar
• Process incoming and outgoing mail and packages
• Assist with data entry and document management as needed
• Provide general administrative support to the site operating team
• Support special projects and perform other duties as assigned

Required Qualifications

• High school diploma or equivalent
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Strong verbal and written communication skills
• Excellent interpersonal skills with the ability to interact professionally with diverse individuals
• Professional appearance and demeanor
• Reliable and punctual with strong attendance record
• Ability to handle multiple tasks and prioritize effectively

Preferred Qualifications

• Previous receptionist or administrative experience
• Experience in a manufacturing or industrial environment
• Basic knowledge of office equipment (copiers, scanners, fax machines)

This position is based in a manufacturing facility and requires working standard business hours Monday through Friday. The role is primarily office-based with occasional interaction in manufacturing areas.

What We Offer

• Competitive hourly compensation
• Opportunity for permanent employment based on performance
• Professional work environment
• Chance to be part of a dynamic manufacturing team

To Apply

Interested candidates should submit their resume highlighting relevant experience and proficiency with Microsoft Office applications.

We are an equal opportunity employer and value diversity in our workplace.