Front Desk Receptionist

New Horizon Enterprises, Inc; Plymouth (MN); On-site; USD 57,859,000 - 63,370,000; Full time

Benefits offered by this job

401K with Employer Match

Health, dental and life insurance

Paid Time Off and Holiday Pay

Fun, professional work environment

Job summary

New Horizon Enterprises, Inc. is hiring a receptionist to serve as the first point of contact for visitors, employees, and vendors at our Plymouth, MN corporate office.

The role involves front desk operations, scheduling support, mail handling, and coordinating HR-related tasks under the HR Director of Talent Management. The ideal candidate will be organized, discreet, and customer-service oriented, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in business/HR preferred.
• Strong verbal and written communication skills with a professional demeanor.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and ability to learn HR systems.

Responsibilities

• Greet and welcome visitors, candidates, and employees with professionalism and warmth.
• Answer, screen, and route incoming calls following internal protocols.
• Monitor and manage the front entry of the corporate building; maintain visitor logs and check-in/out protocols.
• Handle mail, deliveries, and courier services; maintain a clean reception area.
• Assist with scheduling meetings, orientations, interviews, and training sessions.
• Coordinate food orders, meeting supplies, and event setup for employee gatherings.

Skills

Verbal communication

Written communication

Customer service

Organizational skills

Education

High school diploma or equivalent

Business/HR coursework preferred

Tools

Microsoft Office Suite

HR systems

Job description

NH Corporate Office
Corporate Office
3405 Annapolis Lane N
Suite 100
Plymouth, MN 55447, USA

Description

POSITION OVERVIEW

The Receptionist serves as the first point of contact for employees, vendors, and all other visitors, creating a welcoming and professional environment that reflects the values of the organization. This position manages front desk operations and provides administrative assistance to the corporate office team as needed. Reporting directly to the HR Director of Talent Management, the Receptionist plays an important role in ensuring smooth communication, operational efficiency, and positive experiences for employees and guests.

ESSENTIAL FUNCTIONS

Reception & Front Desk Responsibilities

• Greet and welcome visitors, candidates, and employees with professionalism and warmth.
• Answer, screen, and route incoming calls in a courteous and efficient manner while following internal protocols.
• Monitor and manage the front entry of the corporate building.
• Maintain visitor logs and ensure proper check-in/out protocols.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Maintain a clean, organized, and professional reception and lobby area.

Administrative & HR Support

• Assist with scheduling meetings, orientations, interviews, and training sessions.
• Assist as needed to coordinate food orders, meeting supplies, and set up for employee gatherings or events.
• Prepare and organize new hire and training folders, ensuring materials are accurate and up to date.
• Provide data entry, filing, and document management support for HR functions.
• Assist with tracking and maintaining HR documents, files, and records in compliance with company policies.
• Assist in completing and coordinating fingerprinting for background check compliance, ensuring all requirements are met in a timely and accurate manner.
• Assist with auditing and compliance of the Food Program in partnership with our Compliance Specialist.

Other Responsibilities

• Contribute to a positive, service-oriented workplace by modeling professionalism and confidentiality.
• Collaborate with HR team members on special projects or initiatives as assigned.
• Perform other related duties to support HR and office operations.

WORK ENVIRONMENT

This position requires being onsite at the front desk during standard business hours. The role involves extended periods of sitting, frequent interaction with visitors and staff, and consistent use of phones, computers, and office equipment. The Receptionist is expected to maintain a professional appearance and demeanor at all times.

QUALIFICATIONS

• High school diploma or equivalent required; associate degree or coursework in business/HR preferred.
• Previous experience in reception, front desk, or administrative support highly preferred
• Strong verbal and written communication skills with a professional demeanor.
• Excellent customer service and interpersonal skills; ability to build rapport quickly.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); ability to learn HR systems or databases.
• Highly organized with the ability to multitask, prioritize, and adapt in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

BENEFITS

• Hourly Range: $20-$22/hour
• Fun, passionate, professional work environment
• 401K with Employer Match
• Health, dental and life insurance
• Paid Time Off and Holiday Pay

This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills, or working conditions associated with this position. While this description is intended to accurately reflect the position's activities and requirements,New Horizon Academyreservesthe right to modify, add, or remove duties as necessary or desired. E.O.E.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.