Front Desk Receptionist

TECHEAD; New York (NY); On-site; USD 22,000 - 33,000; Full time

Job summary

TECHEAD is seeking a reliable, professional Temporary Receptionist to be the first point of contact for visitors and staff. The role supports front desk operations, mail handling, and general office administration in a busy corporate environment.

You will greet guests, direct them, manage calendars and logs, coordinate lunches, maintain supplies, and assist with special projects as needed. Strong communication and organization are essential, with discretion for confidential information.

Qualifications

• Excellent customer service and interpersonal skills with a professional demeanor.
• Strong verbal and written communication abilities.
• Exceptional organizational skills with attention to detail.
• Ability to multitask, prioritize, and stay calm in a fast-paced environment.
• Discretion with confidential information and privacy compliance.

Responsibilities

• Greet and welcome visitors, clients, and employees upon arrival.
• Direct visitors to the appropriate person or location.
• Maintain a clean, organized reception area.
• Provide information and assistance in person, by phone, and email.
• Receive, sort, and distribute mail; prepare outgoing shipments.
• Manage visitor badges and access controls at the desk.
• Maintain guest logs, calendars, and spreadsheets as needed.
• Coordinate office lunches and catering requests.
• Monitor inventory and pantry supplies; restock as needed.
• Assist with daily pantry maintenance and general administrative tasks.

Skills

Customer service

Communication

Organization

Multitasking

HIPAA compliance

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

TECHEAD is celebrating over thirty-five years of incredible heritage, talent, and accomplishments! To learn more about TECHEAD, visit us at TECHEAD.com or on Glassdoor.

Description:

Seeking a reliable, professional, and personable Temporary Receptionist to serve as the first point of contact for guests and employees. This role is responsible for creating a welcoming office environment while supporting day-to-day front desk, administrative, and office operations.

Key Responsibilities:

• Greet and welcome visitors, clients, and employees upon arrival.
• Direct visitors to the appropriate individual or office location.
• Maintain a clean, organized, and professional reception area
• Provide accurate information and assistance in person, by phone, and via email.
• Receive, sort, and distribute incoming mail and deliveries; prepare outgoing shipments.
• Support office visitor management procedures, issuing visitor badges, and controlling access through the reception desk.
• Maintain guest and seating logs, calendars, and spreadsheets as needed.
• Coordinate and assist with office lunches and catering requests.
• Monitor inventory and maintain records of office and pantry supply needs.
• Complete daily pantry maintenance, including restocking supplies, loading/unloading the dishwasher, and keeping common areas tidy.
• Assist with special office projects and other administrative tasks as assigned.

Qualifications & Skills:

Customer Service, Communication & Organization:

• Excellent customer service and interpersonal skills with a professional and courteous demeanor.
• Strong verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and remain calm in a fast-paced environment.
• Adaptability and a proactive approach to supporting office operations.

Technical Proficiency:

• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
• Comfortable using office equipment such as printers, copiers, etc.
• Experience maintaining calendars, spreadsheets, and basic office records.

Confidentiality & Compliance:

• Ability to handle sensitive and confidential information with discretion.
• Understanding of and commitment to maintaining privacy and HIPAA compliance requirements.

Preferred Qualifications:

• Previous reception, front desk, hospitality, customer service, or administrative experience.
• Experience working in a professional corporate office environment is a plus.

TECHEAD's mission is to make our associates successful by placing them in the right environment so they can grow and prosper. How we treat and respond to our clients and employees is a reflection of who we are and makes us stand out from the rest. Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. We won't strive for anything less.

TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For more information on TECHEAD please visit www.techead.com.