Front Desk Receptionist

Good Shepherd Services; New York (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

Good Shepherd Services seeks an Administrative Assistant to provide essential front desk support and perform clerical duties. This full-time position located in Brooklyn requires strong communication skills, proficiency in Microsoft Office, and a commitment to community change. The role offers 35 hours per week, with a salary range of $40,000 to $50,000 annually, making it an excellent opportunity for those with a passion for helping others.

Qualifications

• High School Diploma or GED required.
• Two years' related administrative experience preferred.
• Commitment to working toward positive community change.

Responsibilities

• Provide front desk office support, including handling calls and visitor inquiries.
• Sort and distribute incoming and outgoing mail.
• Maintain inventory of supplies and assist with petty cash management.

Skills

Communication

Microsoft Office

Data Entry

Education

High School Diploma or GED

Tools

Excel

Outlook

Job description

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The Administrative Assistant provides daily ongoing support on all front desk matters and is responsible for the performance of all clerical and administrative duties as outlined below.

LOCATION: 692 Blake Ave, Brooklyn, NY 11207

HOURS: 35 Hours/Week, Non-Exempt (Monday-Thursday 10a-6p and Friday 9a-5p)

Salary: $40,000 / year - $50,000 / year

MAJOR DUTIES:

• Provide front desk office support as needed but not limited to answering and appropriately directing incoming calls and visitors.
• Sort and distribute incoming and outgoing general mail.
• Process clerical material, including but not limited to typing, making copies, and filing program and administrative correspondence and email updates.
• Assist in entering data into the appropriate system as needed (Excel, DOP Connect)
• Responsible for updating front desk material for distribution to visitors such as fliers and referrals posting.
• Maintain inventory of office, kitchen, and building supplies.
• Attend all relevant meetings, trainings, and workshops as needed
• Assist with the preparation of petty cash, metro cards, check request, and credit card reconciliation
• Responsible for the agency vehicle sign-out log, checklist, and maintenance update
• Responsible for updating and managing the Building Calendar to reflect request submitted for space, office, and van reservation.
• Additional tasks as needed

QUALIFICATIONS:

• High School Diploma or GED required.
• Two years' related administrative experience preferred.
• Proficient in Microsoft Office, Excel, Outlook, Intranet engines, databases and hand-held devices.
• Excellent communication skills, including ability to communicate clearly, effectively and collaboratively with all levels of staff, program participants and community members.
• Commitment to working toward positive community change.
• Valid, clean NYS driver’s license preferred.
• Commitment to work from a strength based, trauma informed youth and family development perspective.