Front Desk & People Ops Coordinator

butterflyeffects; Deerfield Beach (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Butterfly Effects is seeking a Front Desk Receptionist to be the first point of contact for our corporate office in Deerfield Beach, FL. This role supports the Human Resources team and admin functions, maintaining confidentiality and smooth HR processes.

You will greet visitors, manage phone calls, coordinate mail, and help with reimbursements and employment verifications, with growth potential within the role.

Qualifications

• High School Diploma required; Associate's or Bachelor's degree preferred.
• 1–3 years of administrative, clerical, or customer service experience.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning HRIS software.
• Strong communication skills and strict discretion with confidential information.

Responsibilities

• Greet clients, vendors, and applicants with a professional demeanor.
• Answer, screen, and route multi-line phone calls and direct inquiries.
• Sort and distribute incoming mail and packages.
• Keep the reception space and shared meeting rooms clean and orderly.
• Order and track office and breakroom supply inventory.
• Oversee the reimbursement process in partnership with Accounts Payable.
• Manage the Verifications of Employment process, by phone and by letter.
• Assist with Corporate Employee Engagement activities.
• Update employee records as needed.

Skills

Professional communication

Discretion with confidential info

MS Office proficiency

Customer service

Education

High School Diploma

Tools

HRIS software

Microsoft Excel

Job description

Butterfly Effects is seeking a Front Desk Receptionist to be the first point of contact for our corporate office in Deerfield Beach, FL. This role supports the Human Resources team and admin functions, maintaining confidentiality and smooth HR processes.

You will greet visitors, manage phone calls, coordinate mail, and help with reimbursements and employment verifications, with growth potential within the role.