Front Desk Receptionist

butterflyeffects; Deerfield Beach (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Butterfly Effects is seeking a Front Desk Receptionist to be the first point of contact for our corporate office in Deerfield Beach, FL. This role supports the Human Resources team and admin functions, maintaining confidentiality and smooth HR processes.

You will greet visitors, manage phone calls, coordinate mail, and help with reimbursements and employment verifications, with growth potential within the role.

Qualifications

• High School Diploma required; Associate's or Bachelor's degree preferred.
• 1–3 years of administrative, clerical, or customer service experience.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning HRIS software.
• Strong communication skills and strict discretion with confidential information.

Responsibilities

• Greet clients, vendors, and applicants with a professional demeanor.
• Answer, screen, and route multi-line phone calls and direct inquiries.
• Sort and distribute incoming mail and packages.
• Keep the reception space and shared meeting rooms clean and orderly.
• Order and track office and breakroom supply inventory.
• Oversee the reimbursement process in partnership with Accounts Payable.
• Manage the Verifications of Employment process, by phone and by letter.
• Assist with Corporate Employee Engagement activities.
• Update employee records as needed.

Skills

Professional communication

Discretion with confidential info

MS Office proficiency

Customer service

Education

High School Diploma

Tools

HRIS software

Microsoft Excel

Job description

Front Desk Receptionist / People Operations Coordinator

In-Office / Corporate Office

About the Role

Butterfly Effects is hiring a Front Desk Receptionist to serve as the first point of contact for our corporate office while providing administrative support to the Human Resources team.

The person in this role sets the tone for every visitor, vendor, and applicant who walks through the door, while keeping confidential employee data secure and HR processes such as reimbursements, employment verifications, and record updates moving without delay. There is the potential for growth in this role as well.

This position is based in our Deerfield Beach, Florida corporate office.

What You Will Do

• Greet clients, vendors, and applicants with a professional demeanor.
• Answer, screen, and route multi-line phone calls and direct inquiries.
• Sort and distribute incoming mail and packages.
• Keep the reception space and shared meeting rooms clean and orderly.
• Order and track office and breakroom supply inventory.
• Oversee the reimbursement process in partnership with Accounts Payable.
• Manage the Verifications of Employment process, by phone and by letter.
• Assist with Corporate Employee Engagement activities.
• Update employee records as needed.

What Success Looks Like

• Every visitor and caller gets a professional, welcoming first impression.
• The reception area and shared spaces stay organized without anyone having to ask.
• Reimbursement and employment verification requests move on time, with no rework.
• Employee records stay accurate and current.

What You Bring

• High School Diploma required; Associate's or Bachelor's degree preferred.
• 1 to 3 years of administrative, clerical, or customer service experience.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new HRIS software.
• Strong communication skills, high attention to detail, and strict discretion with confidential information.

Who Are We

Since 2005, Butterfly Effects has served over 15,000 families through individualized ABA therapy. Our butterfly logo symbolizes love, rebirth, and metamorphosis - mirroring our commitment to helping children and families thrive.

We are co-founders of the National Coalition for Access to Autism Services (NCAAS) and the Louisiana Coalition for Access to Autism Services (LCAAS) - two nonprofits dedicated to expanding access to ABA regardless of socio-economic status.

At Butterfly Effects, you will find more than a job - you will find a mission.

Equal Opportunity Employer

Butterfly Effects, LLC is an equal opportunity employer and does not discriminate upon the basis of actual or perceived race, color, religion, creed, national origin, citizenship status, gender, sexual orientation, gender identity or expression (including transgender status), age, ancestry, marital status, disability, veteran status, service in the military, genetic information, political affiliation, or any other characteristic protected by applicable federal, state, or local laws.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This role may assist with related special projects and perform other related duties as assigned by management.

#INDCORP