Front Desk & Operations Coordinator — High-Tech Startup

Atomic-Machines; Emeryville (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Atomic Machines is hiring a full-time Coordinator for our Emeryville office to greet visitors, run front desk operations, and coordinate across teams. You will automate routine tasks, manage vendor relationships, and support facilities as we scale.

You’ll work with multiple teams daily, maintain records, and help build a welcoming, efficient workplace culture while ensuring professional, proactive service for Atomizers, candidates, and guests.

Qualifications

• Good technical aptitude and ability to use AI tools to improve efficiency.
• Experience with Google Workspace (Calendar, Docs, Sheets, Forms).
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Positive, professional, service-oriented approach.
• Ability to manage multiple priorities.
• Ability to work independently while coordinating with teams.
• High integrity, discretion and judgment.
• Handle confidential information appropriately.
• Adaptability and calmness under shifting priorities.
• Resourcefulness and willingness to take routine and unexpected tasks.

Responsibilities

• Be the primary front-desk presence and first point of contact for everyone entering the office.
• Manage front-desk operations, including visitor check-in, NDA execution, incoming deliveries, and shared spaces.
• Coordinate daily workplace operations, including conference rooms, kitchens, office lunches, supplies, equipment, and maintenance.
• Support workspace planning, onboarding logistics, office readiness, and general administration.
• Coordinate with vendors, building management, and service providers to support facilities and office operations.
• Monitor office supplies, equipment, and shared spaces to ensure a great workplace experience.
• Maintain operational records, documentation, budgets, trackers, and workplace resources.
• Partner with teams across the company to support administrative needs as the business grows.
• Assist with company events, team gatherings, and engagement initiatives.
• Help foster a welcoming, collaborative workplace culture.
• Identify opportunities to improve efficiency through automation and standardized processes.
• Help build scalable workplace systems for growth.

Skills

Technical aptitude

Google Workspace

Organizational skills

Written communication

Verbal communication

Positive attitude

Prioritization

Independence

Integrity

Discretion

Adaptability

Resourcefulness

Job description

Atomic Machines is hiring a full-time Coordinator for our Emeryville office to greet visitors, run front desk operations, and coordinate across teams. You will automate routine tasks, manage vendor relationships, and support facilities as we scale.

You’ll work with multiple teams daily, maintain records, and help build a welcoming, efficient workplace culture while ensuring professional, proactive service for Atomizers, candidates, and guests.