Onsite Front Desk & Facilities Coordinator

Atomic Machines; Emeryville (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Atomic Machines in Emeryville is seeking a full-time Coordinator to be the first face guests see, keeping our front office running smoothly and warmly. You will coordinate across teams, from administration to recruiting, and build scalable processes to support growth.

This onsite role rewards proactive, detail-oriented candidates who enjoy shaping a structured, high-tech startup environment. You’ll manage daily desk operations, vendor coordination, and workplace logistics while supporting events

Qualifications

• Strong technical aptitude and ability to use AI tools to automate workflows.
• Proficient in Google Workspace suite (Calendar, Docs, Sheets, Forms) for daily tasks.
• Excellent organizational skills and attention to detail.
• Clear written and verbal communication.
• Professional, service-oriented approach with positive demeanor.
• Ability to manage multiple priorities and work independently.
• High integrity and discretion with confidential information.
• Willingness to take on routine and unexpected tasks.

Responsibilities

• Be the primary front-desk presence and first point of contact for office visitors.
• Manage front-desk operations including check-in, NDA execution, deliveries, and shared spaces.
• Coordinate daily workplace operations: conference rooms, kitchens, lunches, supplies, equipment, maintenance.
• Support workspace planning, onboarding logistics, and general administration.
• Coordinate with vendors, building management, and service providers to support facilities and operations.
• Monitor office supplies and ensure an exceptional workplace experience.
• Maintain operational records, budgets, trackers, and resources.
• Partner with teams to support administrative needs as the business grows.
• Assist with company events and team gatherings.
• Foster a welcoming, collaborative workplace culture.
• Identify opportunities to improve efficiency via automation and standardized processes.
• Build scalable workplace systems for future growth.

Skills

Tech aptitude

Google Workspace

Organizational skills

Communication

Independent work

Adaptability

Discretion

AI tools

Tools

Google Calendar

Google Docs

Google Sheets

Google Forms

Job description

Atomic Machines in Emeryville is seeking a full-time Coordinator to be the first face guests see, keeping our front office running smoothly and warmly. You will coordinate across teams, from administration to recruiting, and build scalable processes to support growth.

This onsite role rewards proactive, detail-oriented candidates who enjoy shaping a structured, high-tech startup environment. You’ll manage daily desk operations, vendor coordination, and workplace logistics while supporting events