Executive Assistant, Engineering Leadership

Atomic Machines Inc.; Santa Clara (CA); On-site; USD 140,000 - 200,000; Full time

Benefits offered by this job

Equity

Benefits

Job summary

Atomic Machines is seeking an experienced Executive Assistant to support our senior engineering leaders from the Santa Clara area, five days a week. You will manage calendars, travel, expenses, and strategic projects, acting as the operational backbone in a fast-paced startup.

The role requires a proactive, trustworthy, and hyper-organized professional with strong communication skills and a solid understanding of engineering workflows.

Qualifications

• 5+ years of Executive Assistant experience supporting Sr. Director-level and above engineering leadership.
• Comfort operating in a technical/engineering organization with engineering workflows and cadences is a strong plus.
• Polished presence and professional demeanor in interactions and communications.
• Exceptional organizational skills with meticulous attention to detail.
• Discretion handling sensitive information and conflicts with confidentiality.
• Strong written and verbal communication, and ability to work cross-functionally.

Responsibilities

• Manage calendars, travel, expenses, and projects for Sr. Director-level and above engineering leaders.
• Coordinate all calendar scheduling and related logistics.
• Liaise between engineering leadership, internal teams, and external partners for clear communication.
• Represent engineering leaders in meetings and communications with professionalism.
• Draft, proofread, and send communications on behalf of engineering leaders.
• Prepare documents and materials for leadership meetings and cross-functional planning sessions.
• Support special projects and track progress against deadlines across teams.
• Track, reconcile, and submit expense reports on time.
• Plan team offsites and engineering leadership events.
• Host guests, partners, and candidates reflecting the company culture.
• Handle scheduling requests with excellent customer service and inclusivity.
• Maintain strict confidentiality of sensitive information.

Skills

Calendar management

Executive support

Cross-functional collaboration

Travel coordination

Communication

Confidentiality

Google Workspace

Education

Bachelor's degree

Job description

Executive Assistant, Engineering Leadership

Atomic Machines is ushering in a new era of micromanufacturing with its Matter Compiler™ technology platform. This platform enables new classes of micromachines to be designed and built by providing manufacturing processes and a materials library that are inaccessible to semiconductor manufacturing methods. It unlocks MEMS manufacturing not only for device classes that could never be produced by semiconductor methods, but also for entirely new categories. Furthermore, this digital platform is fully programmable in the way 3D printing is digital—but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler™ technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. The Atomic Machines team has also created an exciting first device—made possible only through the Matter Compiler™ technology platform—that we will be unveiling to the world soon.

Our offices are in Emeryville and Santa Clara, California.

About the role:

Atomic Machines is looking for a full-time Executive Assistant, Engineering Leadership to support our senior engineering leaders from our Santa Clara office, five days a week. You'll be the operational backbone behind our engineering executives — managing calendars, travel, meetings, expenses, and projects, freeing them to focus on their highest-impact work. This role requires someone who can operate fluently in a technical, engineering-driven environment and partner closely with Sr. Director-level and above engineering leadership. We're looking for someone proactive, trustworthy, and hyper-organized who thrives in a fast-moving startup environment. If that's you, we'd love to hear from you.

What you'll do:

• Proactively manage the schedules, priorities, and incoming requests of Sr. Director-level and above engineering leaders, exercising strong judgment to protect their time and focus.
• Coordinate all calendar scheduling, travel arrangements, and related logistics.
• Serve as a liaison between engineering leadership, internal teams, and external partners to ensure clear and timely communication.
• Represent engineering leaders in meetings and communications, acting with professionalism, sound judgment, and a deep understanding of their priorities.
• Draft, proofread, and send communications on behalf of engineering leaders, maintaining their voice and a high standard of professionalism.
• Prepare and organize documents, presentations, and materials for engineering leadership meetings and key initiatives, including technical program reviews and cross-functional planning sessions.
• Support engineering leaders on special projects, coordinating across engineering and other teams and tracking progress against deadlines.
• Track, reconcile, and submit expense reports accurately and on time.
• Plan and execute team offsites, engineering leadership events, and internal gatherings.
• Greet and host guests, partners, and candidates, reflecting Atomic Machines' culture and professionalism.
• Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
• Handle sensitive and confidential information with the utmost discretion at all times.

What you'll need:

• 5+ years of Executive Assistant experience with direct experience supporting Sr. Director-level and above engineering leadership.
• Demonstrated comfort operating in a technical/engineering organization — familiarity with engineering workflows, terminology, and cadences (e.g., program reviews, sprint planning, hardware/software development cycles) is a strong plus.
• Polished presence and professional demeanor, you represent the engineering leadership team with care in every interaction, written or in-person.
• Exceptional organizational skills and attention to detail, you track the details without losing sight of the bigger picture.
• Outstanding judgment and discretion, you handle sensitive information with the highest level of confidentiality.
• Strong written and verbal communication skills.
• Comfortable working cross-functionally and independently.
• Calm and confident under pressure with the ability to manage shifting priorities and resolve conflicts proactively.
• Resourceful problem-solver with a "no task too big or too small" mindset.
• Natural relationship-builder who earns trust quickly with engineering executives, partners, and peers.
• Comfortable working in fastpaced, hyper growth environments.
• Proficient in Google Workspace and comfortable picking up new tools quickly.
• Bachelor's degree required.

The compensation for this position also includes equity and benefits.

Salary Range

$140,000 - $200,000 USD

Atomic Machines is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or any other protected characteristic under applicable law. We are committed to providing an inclusive interview experience for everyone, including individuals with disabilities. If you need an accommodation during the interview process, please let us know at [[e-mail] ].