Front Desk & Facilities Coordinator

Atomic Machines; Emeryville (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Atomic Machines in Emeryville is seeking a full-time Coordinator to be the first face guests see, keeping our front office running smoothly and warmly. You will coordinate across teams, from administration to recruiting, and build scalable processes to support growth.

This onsite role rewards proactive, detail-oriented candidates who enjoy shaping a structured, high-tech startup environment. You’ll manage daily desk operations, vendor coordination, and workplace logistics while supporting events

Qualifications

• Strong technical aptitude and ability to use AI tools to automate workflows.
• Proficient in Google Workspace suite (Calendar, Docs, Sheets, Forms) for daily tasks.
• Excellent organizational skills and attention to detail.
• Clear written and verbal communication.
• Professional, service-oriented approach with positive demeanor.
• Ability to manage multiple priorities and work independently.
• High integrity and discretion with confidential information.
• Willingness to take on routine and unexpected tasks.

Responsibilities

• Be the primary front-desk presence and first point of contact for office visitors.
• Manage front-desk operations including check-in, NDA execution, deliveries, and shared spaces.
• Coordinate daily workplace operations: conference rooms, kitchens, lunches, supplies, equipment, maintenance.
• Support workspace planning, onboarding logistics, and general administration.
• Coordinate with vendors, building management, and service providers to support facilities and operations.
• Monitor office supplies and ensure an exceptional workplace experience.
• Maintain operational records, budgets, trackers, and resources.
• Partner with teams to support administrative needs as the business grows.
• Assist with company events and team gatherings.
• Foster a welcoming, collaborative workplace culture.
• Identify opportunities to improve efficiency via automation and standardized processes.
• Build scalable workplace systems for future growth.

Skills

Tech aptitude

Google Workspace

Organizational skills

Communication

Independent work

Adaptability

Discretion

AI tools

Tools

Google Calendar

Google Docs

Google Sheets

Google Forms

Job description

Atomic Machines is ushering in a new era of micromanufacturing with its Matter Compiler™ technology platform. This platform enables new classes of micromachines to be designed and built by providing manufacturing processes and a materials library that are inaccessible to semiconductor manufacturing methods. It unlocks MEMS manufacturing not only for device classes that could never be produced by semiconductor methods, but also for entirely new categories. Furthermore, this digital platform is fully programmable in the way 3D printing is digital—but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler™ technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out.

Our offices are in Emeryville and Santa Clara, California.

About the Role:

Atomic Machines is looking for a full-time Coordinator to join our Emeryville office as the first face our Atomizers, candidates, and visitors see every day. This role sets the tone for what it feels like to walk through our doors, greeting everyone with warmth and professionalism, while keeping our front office running smoothly behind the scenes.

We are looking for someone who is highly organized, proactive, resourceful, and excited to advance their career in a high-tech startup. You'll coordinate across multiple teams daily, from office administration, Atomizer experience, executive support, vendor coordination, recruiting, and facilities, automating processes and building scalable internal tools that will support our next phase of growth.

This is an opportunity to gain broad exposure across the business, partnering with every team and owning the front desk experience as we continue to expand.

If you are passionate about creating structure, anticipate needs before they're asked, enjoy helping others, and are excited by using and learning new technology to automate our workplace coordination practices, we'd love to hear from you.

What You’ll Do

• Be the primary front-desk presence and first point of contact for everyone entering the office.
• Manage front-desk operations, including visitor check-in, NDA execution, incoming deliveries, and shared spaces.
• Coordinate daily workplace operations, including conference rooms, kitchens, office lunches, supplies, equipment, and maintenance.
• Support workspace planning, Atomizer onboarding logistics, office readiness, and general administration.
• Coordinate with vendors, building management, and service providers to support facilities and office operations.
• Monitor office supplies, equipment, and shared spaces to ensure Atomizers have an exceptional workplace experience.
• Maintain operational records, documentation, budgets, trackers, and workplace resources.
• Partner with teams across the company to support administrative and operational needs as the business evolves.
• Assist with company events, team gatherings, and Atomizer engagement initiatives.
• Help foster a welcoming, collaborative, and positive workplace culture.
• Identify opportunities to improve efficiency through automation, technology, and standardized processes.
• Help build scalable workplace systems that support Atomic Machines as we continue to grow.

What You’ll Need

• Good technical aptitude, including usage of AI tools to improve efficiency, automate workflows, and support scalable operations.
• Comfort using Google Workspace, including Google Calendar, Docs, Sheets, and Forms.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• A positive, professional, and service-oriented approach.
• Strong follow-through and the ability to manage multiple priorities.
• Ability to work independently while partnering effectively across teams.
• High integrity, discretion, and sound judgment.
• Ability to handle confidential and sensitive information appropriately.
• Adaptability and the ability to remain calm when priorities shift.
• Resourcefulness and a willingness to take on both routine and unexpected tasks.

Hourly Rate Range

$35 - $42 USD

This position is 100 % onsite in our office, Monday – Friday. Can you commit to working from the office each day from 8:30-5:00?

Atomic Machines is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or any other protected characteristic under applicable law. We are committed to providing an inclusive interview experience for everyone, including individuals with disabilities. If you need an accommodation during the interview process, please let us know at [[e-mail] ].

To help our recruiting team manage application volume and respond to candidates more efficiently, Atomic Machines may use AI-assisted tools.