Front Desk & Operations Coordinator

South Carolina Research Authority; Columbia (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

The Administrative Coordinator at South Carolina Research Authority provides comprehensive front-office support, ensuring smooth daily operations and a welcoming environment for employees and guests. You will coordinate reception, scheduling, mail, supplies, and vendor coordination.

You will work cross-functionally to streamline procedures, support events, manage assets, and assist with budget tracking and incident response, delivering exceptional customer service.

Qualifications

• Bachelor’s degree from an accredited institution.
• Minimum of five (5) years of administrative support experience.
• Experience in operations, facilities, or corporate services administration.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple operational processes with attention to detail.
• Proficiency in coordinating cross-functional activities and vendor relationships.
• Strong communication and customer engagement capabilities.
• Proficiency in MS Office Suite/365.

Responsibilities

• Coordinate cross-functional activities involving facilities, administrative services, and internal and external customers.
• Manage administrative services including mail distribution, reception functions, and visitor management.
• Implement and maintain standardized operation procedures (SOPs) across corporate operational functions.
• Oversee scheduling and coordination of shared resources such as meeting spaces and operation support services.
• Coordinate audio/visual systems and technology support in collaboration with IT and external vendors.
• Assist with setting up meetings, catering, and on-site support as needed.
• Order office supplies for all SCRA locations.
• Assist and manage with coordinating maintenance activities and vendor management.
• Promptly address any identified issues or malfunctions. Communicate any service or maintenance requirements to staff and tenants in a timely manner.
• Support operational budget by processing purchase requisitions, tracking expenditures, and assisting with financial reconciliation activities.
• Maintain inventory controls and asset tracking systems for corporate resources including computers, cell phones and other devices
• Distribute operational updates and critical communications to internal stakeholders and tenants.
• Assist with coordination of internal and stakeholder events as needed.
• Maintain flexibility to support after-hours operational needs or incident response.
• Perform additional operational duties assigned in support of organizational objectives.

Skills

Administrative coordination

Vendor management

Cross-functional collaboration

Communication

Analytical skills

Organizational skills

Education

Bachelor's degree

Tools

MS Office Suite

Job description

The Administrative Coordinator at South Carolina Research Authority provides comprehensive front-office support, ensuring smooth daily operations and a welcoming environment for employees and guests. You will coordinate reception, scheduling, mail, supplies, and vendor coordination.

You will work cross-functionally to streamline procedures, support events, manage assets, and assist with budget tracking and incident response, delivering exceptional customer service.