Front Desk & Operations Coordinator

Main Street Direct LLC; City of Watertown (NY); On-site; USD 38,000 - 44,000; Full time

Job summary

Main Street Direct LLC is seeking an Administrative Assistant to support the 482 Black River Parkway Administrative building. You will screen phone calls, greet clients, direct staff, sort mail, and assist with purchasing of supplies and vendor coordination.

Responsibilities include managing visitors, maintaining lobby and directories, data entry, and ensuring confidentiality per 42 CFR/HIPAA standards. Requires a high school diploma and at least 1 year of related experience.

Qualifications

• High school diploma required with at least 1 year of related experience.
• Experience with administrative and clerical procedures.
• Ability to handle confidential information appropriately.

Responsibilities

• Operate multi-line phones to screen and route calls and take messages.
• Greet clients, vendors, and guests and announce arrivals to staff.
• Provide directions and escorts for guests within the building.
• Receive, sort, and distribute mail and handle outgoing post.
• Perform data entry, filing, photocopying, scanning and printing.
• Maintain lobby area, restock supplies, and update directories as needed.
• Coordinate with vendors for supplies, shredding and maintenance.
• Assist with purchasing of supplies and vendor liaison.
• Maintain confidentiality and HIPAA standards in all interactions.

Skills

Phone screening

Customer service

Visitor management

Data entry

Office coordination

Education

High School Diploma

Tools

MS Office

Job description

Main Street Direct LLC is seeking an Administrative Assistant to support the 482 Black River Parkway Administrative building. You will screen phone calls, greet clients, direct staff, sort mail, and assist with purchasing of supplies and vendor coordination.

Responsibilities include managing visitors, maintaining lobby and directories, data entry, and ensuring confidentiality per 42 CFR/HIPAA standards. Requires a high school diploma and at least 1 year of related experience.