Front Desk Administrative Assistant

York Space Systems; Greenwood Village (CO); On-site; USD 38,000 - 48,000; Full time

Job summary

York Space Systems seeks a Front Desk Administrative Assistant to support the Office Manager and Administrative team in Greenwood Village, CO. The role emphasizes a welcoming front desk experience, organization, and proactive office operations in a fast-paced environment.

Responsibilities include greeting visitors, handling check-ins, managing mail and packages, supporting calendar and conference room scheduling, and coordinating with other office locations as needed.

Qualifications

• 1–3 years of administrative, receptionist, or customer service experience.
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams).
• Strong organizational skills and attention to detail.

Responsibilities

• Serve as the primary contact at the front desk for employees, visitors, and vendors.
• Open and close the office each business day.
• Maintain a clean, organized reception area and meeting rooms.
• Greet visitors and complete check-in procedures per security policies.
• Order and maintain office supplies; track inventory levels.
• Schedule and prepare conference rooms for meetings.

Skills

Administrative skills

Microsoft Office

Customer service

Organizational skills

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Job description

York is looking to grow our team and is seeking a Front Desk Administrative Assistant to support our Office Manager and Administrative team. This role is responsible for creating a welcoming experience for employees and visitors while ensuring the smooth day-to-day operation of the front office. The ideal candidate is highly organized, customer-focused, proactive, and enjoys working in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact at the front desk for employees, visitors, and vendors.
• Open and close the office each business day.
• Maintain a clean, organized, and professional reception area and meeting rooms.
• Greet visitors and complete check-in procedures in accordance with company security and export compliance policies.
• Order, receive, and maintain office supplies and track inventory levels.
• Set up and clean up conference rooms for meetings.
• Receive, sort, and distribute mail and packages, coordinating deliveries between office locations as needed.
• Assist the Office Manager with special projects, office initiatives, and employee events.
• Provide calendar support and assist with conference room scheduling as needed.
• Draft and distribute company announcements, communications, and team memos.
• Provide front desk coverage at other company locations on an occasional basis.
• Perform other administrative duties as assigned.
• Monday - Friday from 8am - 5pm

Qualifications

• 1-3 years of administrative, receptionist, or customer service experience.
• Strong knowledge of general office procedures and administrative practices.
• Professional appearance, communication skills, and customer service mindset.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and Microsoft Teams.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong attention to detail and effective time management skills.
• Self-motivated with the ability to work independently while contributing to a collaborative team.
• Flexible and adaptable to changing priorities in a fast-paced, growing organization.
• Associate degree or an equivalent combination of education and relevant experience.
• Willingness to work full-time in our Greenwood Village, CO office; this position does not support remote or hybrid work.

Preferred Qualifications

• Experience supporting a corporate office or front desk environment.
• Experience coordinating meetings, employee events, or office operations.
• Familiarity with visitor management systems or badge/check-in procedures.