Front Desk & Office Support Specialist

GBQ Partners LLC; Sylvania (OH); On-site; USD 38,000 - 46,000; Full time

Job summary

GBQ Partners LLC in Toledo, OH is seeking an Administrative Specialist – Front Desk to provide a wide range of office support at the Toledo Office. The role requires strong multitasking, attention to detail, and the ability to handle time-sensitive tasks with little supervision.

Key duties include managing incoming calls, greeting visitors, maintaining the reception area and conference rooms, scheduling use, and supporting tax document processing and day-to-day office maintenance.

Qualifications

• Three–five years of administrative experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and oral communication skills.

Responsibilities

• Answers and directs all incoming calls for GBQ’s Toledo office.
• Greets visitors in a professional, friendly, and hospitable manner.
• Maintains front reception area, including conference and training rooms; serves as point person for scheduling usage.
• Follows procedures to open and close the office daily.
• Arranges lunches for client/prospect/internal meetings/busy season.
• Gatekeeper for incoming tax documents for tax preparation that includes checking for client consent and granting permissions for our GR8 India Associates.
• Assist with assurance confirmations.
• Assist with day-to-day building and/or maintenance requests.

Skills

Multitasking

Attention to detail

Written communication

Verbal communication

Tools

Microsoft Office

Job description

GBQ Partners LLC in Toledo, OH is seeking an Administrative Specialist – Front Desk to provide a wide range of office support at the Toledo Office. The role requires strong multitasking, attention to detail, and the ability to handle time-sensitive tasks with little supervision.

Key duties include managing incoming calls, greeting visitors, maintaining the reception area and conference rooms, scheduling use, and supporting tax document processing and day-to-day office maintenance.