Front Desk & Office Support Specialist

California Tribal TANF Partnership; Susanville (CA); On-site; USD 22,041 - 27,552; Full time

Job summary

California Tribal TANF Partnership in Susanville, CA is seeking a Receptionist to greet visitors, answer and direct calls, and manage mail and documents for the site. The role requires strong communication, multitasking, and organizational skills, with responsibilities including typing, file management, and supporting staff across daily operations.

The position involves assisting with case files, arranging schedules, and occasionally transporting participants.

Qualifications

• High School Diploma or equivalent and one year of secretary experience.
• Current California driver’s license.
• Ability to work independently and multi-task.
• Strong editing and writing skills.
• Clear and informative communication.

Responsibilities

• Greet visitors and direct to appropriate personnel.
• Answer phones and direct calls to the correct employee.
• Distribute mail and messages to staff.
• Type letters and correspondence for Site Manager and Caseworkers.
• Send faxes and deliver incoming faxes.
• Make photocopies and file information.
• Distribute information in a timely manner to staff.
• Perform general office duties and assist staff as needed.
• Transport participants for site visits when necessary.
• Perform janitorial duties to keep the office clean and safe.
• Assist with case files as needed.
• Perform additional duties as assigned.

Skills

Multitasking

Editing

Writing

Listening

Communication

Time management

Attention to detail

Interpersonal skills

Independent work

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

California Tribal TANF Partnership in Susanville, CA is seeking a Receptionist to greet visitors, answer and direct calls, and manage mail and documents for the site. The role requires strong communication, multitasking, and organizational skills, with responsibilities including typing, file management, and supporting staff across daily operations.

The position involves assisting with case files, arranging schedules, and occasionally transporting participants.