Front Desk & Office Support Specialist

MediLodge of Kalamazoo; Kalamazoo (AR); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Medical benefits

Dental, vision and prescription drug

Flexible pay options via UKG Wallet

Education assistance

401K

HSA and FSA

Unlimited referral bonuses

Job summary

MediLodge of Kalamazoo is seeking a friendly Receptionist to be the first point of contact for residents, family members, and visitors. You will answer calls, route messages, manage mail, and support daily office operations with accuracy and discretion.

With minimal supervision, you’ll coordinate travel and accommodations as needed, maintain filing and supply inventories, and assist the office manager in a fast-paced environment dedicated to patient-centered care.

Qualifications

• Knowledge of general office practices and techniques.
• Ability to communicate effectively with management, employees and visitors.
• Skilled in the use of computers and the Microsoft Office suite of applications.
• Ability to be accurate, concise and detail oriented.
• Ability to maintain confidentiality of all information.

Responsibilities

• Receives and routes a high volume of calls through the switchboard and supplies information to callers and relays messages.
• Maintains the office supply inventory at an appropriate level and orders additional supplies as needed.
• Assists with faxing and copying as needed.
• Sorts, distributes, and manages all incoming and outgoing mail and shipments.
• Special projects and overflow work as needed.
• Assist with travel arrangements and hotel accommodations as requested.
• Request postage as needed and maintains the updating process of postage machine.
• Orders supplies for kitchen and bathrooms and maintains an orderly kitchen.
• Meets and addresses visitors, ascertains nature of business, directs accordingly.
• Assists office manager as requested.

Skills

Office basics

Communication

MS Office

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Job description

MediLodge of Kalamazoo is seeking a friendly Receptionist to be the first point of contact for residents, family members, and visitors. You will answer calls, route messages, manage mail, and support daily office operations with accuracy and discretion.

With minimal supervision, you’ll coordinate travel and accommodations as needed, maintain filing and supply inventories, and assist the office manager in a fast-paced environment dedicated to patient-centered care.