Front Desk & Office Services Specialist

Baker Donelson; New Orleans (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Baker, Donelson, Bearman, Caldwell, and Berkowitz, PC seeks an Office Services Assistant in its New Orleans, LA office. The ideal candidate will be highly professional with strong communication and organizational skills, proficient in MS Outlook and basic typing abilities.

The role involves managing the switchboard, greeting visitors, maintaining the lobby, handling mail and deliveries, scheduling rooms, and supporting file organization and document management. Experience in a law firm is a plus.

Qualifications

• Prior office administrative experience preferred.
• Proficiency in Microsoft Office Suite, especially Word and Excel.
• Strong communication and organizational skills.

Responsibilities

• Manage incoming calls through a multiline switchboard, including routing calls.
• Greet clients, guests, and visitors in a professional manner.
• Maintain the lobby and reception area appearance and organization.
• Receive, log, and distribute mail, packages, and deliveries.
• Schedule conference rooms and coordinate technology, catering, and room setup requirements.
• Assist with organization and maintenance of client and litigation files, both physical and electronic.
• Create hyperlinks and organize case-related documents.
• Open and close client files per firm procedures.
• Provide administrative support by typing memoranda, correspondence, and other documents.
• Save and maintain documents within the document management system.
• Perform general clerical and administrative duties.
• Support special projects and other assignments as requested.

Job description

Baker, Donelson, Bearman, Caldwell, and Berkowitz, PC seeks an Office Services Assistant in its New Orleans, LA office. The ideal candidate will be highly professional with strong communication and organizational skills, proficient in MS Outlook and basic typing abilities.

The role involves managing the switchboard, greeting visitors, maintaining the lobby, handling mail and deliveries, scheduling rooms, and supporting file organization and document management. Experience in a law firm is a plus.