Legal Administrative Assistant: Expert Support & Trial Prep

AMS Staffing Inc.; New Orleans (LA); On-site; USD 60,000 - 70,000; Full time

Job summary

AMS Staffing Inc. is seeking a Legal Administrative Assistant to provide comprehensive legal and administrative support to attorneys and paralegals in our New Orleans office.

The role requires at least 3 years of legal secretarial experience, strong typing (70+ wpm), excellent proofreading, and proficiency with MS Word/Outlook and document management systems. You will handle filings, deadlines, travel, and time entry tasks to keep the office running smoothly.

Qualifications

• Minimum 3+ years legal secretarial experience, preferably in defense litigation.
• Typing speed of 70+ wpm with high accuracy.
• Strong knowledge of legal formats.
• Substantial experience with electronic and non-electronic filings in State & Federal Courts.
• Proficient with Microsoft Word and Outlook.
• Experience with a document management system (Filesite/iManage).
• Familiarity with Adobe Acrobat for handling PDF files.

Responsibilities

• Provide comprehensive legal and administrative support to attorneys and paralegals.
• Prepare, edit, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
• File documents in State and Federal courts (electronic and traditional).
• Assist with trial preparation, including exhibit binders, witness files, and related materials.
• Maintain and organize case files according to firm protocols, including saving documents and emails in the document management system.
• Manage attorney calendars, including recording and tracking case deadlines, hearings, depositions, mediations, meetings, and conference room reservations.
• Arrange attorney travel and prepare itineraries.
• Process attorney expense reports and check requests.
• Receive, route, and process incoming and outgoing mail, invoices, deliveries, and fax/scan requests for assigned attorneys.
• Communicate professionally with clients, opposing counsel, court personnel, vendors, and firm staff.
• Enter and revise attorney time entries in accordance with firm guidelines.
• Assist with workload balancing across the office, including providing interim coverage for other legal assistants during absences.

Skills

Legal secretarial

Typing 70 wpm

Proofreading

Legal formats

Electronic filings

MS Word/Outlook

Document management

Adobe Acrobat

Tools

Filesite/iManage

Adobe Acrobat

Job description

AMS Staffing Inc. is seeking a Legal Administrative Assistant to provide comprehensive legal and administrative support to attorneys and paralegals in our New Orleans office.

The role requires at least 3 years of legal secretarial experience, strong typing (70+ wpm), excellent proofreading, and proficiency with MS Word/Outlook and document management systems. You will handle filings, deadlines, travel, and time entry tasks to keep the office running smoothly.