Front Desk & Office Operations Coordinator | Flexible PTO

McCarthy & Akers, PLC | Estate Planning Attorneys; Winchester (VA); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Flexible time off

Retirement plan

Growth opportunities

Balance and integrity culture

Job summary

McCarthy & Akers, PLC is a client-focused estate planning law firm dedicated to helping families protect their assets and plan for the future with clarity and confidence. We are a values-driven team that believes in doing meaningful work with integrity, faith, and excellence.

We are looking for a sharp Front Office Coordinator to serve as the welcoming first point of contact for our clients and to keep our office running smoothly.

Qualifications

• High school diploma and/or associate's or bachelor's degree a plus.
• 2+ years of experience in customer service, reception, administrative support, or a similar role.
• Experience in a law firm or professional services office a plus.

Responsibilities

• Greet clients in the office with a warm and professional hospitality
• Manage schedules, correspondence, and day-to-day administrative tasks for firm leadership
• Maintain cleanliness and presentability of lobby and conference rooms
• Keep front-office items stocked and readily available
• Perform regular walkthroughs of office spaces to identify needed repairs, cleaning, or improvements
• Improve and maintain organization of office supplies and assets
• Field issues related to phones, IT, and other office infrastructure, and notify appropriate support teams
• Coordinate contractors for repairs, cleaning, and outdoor maintenance
• Regularly identify and propose improvements for office spaces and hospitality practices to leadership
• Coordinate rent collection, repairs, and leasing of neighboring rentals as needed

Skills

Self-motivated

Organizational skills

Client presence

Attention to detail

Microsoft Office

Google Suite

Tech-savvy

Education

High school diploma or equivalent

Associate's or Bachelor's degree a plus

Job description

McCarthy & Akers, PLC is a client-focused estate planning law firm dedicated to helping families protect their assets and plan for the future with clarity and confidence. We are a values-driven team that believes in doing meaningful work with integrity, faith, and excellence.

We are looking for a sharp Front Office Coordinator to serve as the welcoming first point of contact for our clients and to keep our office running smoothly.