Strategic Office & Facilities Lead

McCarthy Holdings, Inc.; St. Louis (MO); On-site; USD 58,000 - 78,000; Full time

Job summary

McCarthy Holdings, Inc. seeks an Office Manager to ensure smooth day-to-day operations and foster a productive, welcoming environment for employees and visitors.

You will oversee office systems, facilities, supplies, vendors, and administrative support, acting as the go-to person for logistics and coordination. The role requires 7+ years of experience, strong organizational and communication skills, and comfort managing budgets and direct reports.

Qualifications

• 7+ years’ experience in office coordination, facilities, or administrative operations in fast-paced, collaborative and dynamic environments.
• Strong organizational, multitasking, and communication skills.
• Advanced proficiency in calendar and email management tools (e.g., Microsoft Office, Outlook, Google Workspace).
• Comfortable managing direct reports, vendors, contracts, and budgets.
• Excellent written and verbal communication skills.
• Strong attention to detail, discretion, and ability to anticipate needs.
• Ability to assist a variety of stakeholders with competing priorities and meet deadlines.
• Maintain strict confidentiality regarding personnel matters, financial data, executive activities, and other sensitive organizational information.

Responsibilities

• Oversee daily office operations, including supplies, equipment, shared spaces, facilities management, and safety/compliance.
• Serve as primary liaison for building management and vendors; manage relationships, service agreements, renewals, and issue resolution.
• Manage the office G&A budget, including purchasing supplies, snacks, and technology, with timely invoice reconciliation and payment.
• Coordinate onboarding/offboarding, workspace setup, system access, seating, distribution lists, and I-9 processing.
• Partner with leadership to coordinate communications, events, employee engagement, and culture initiatives.
• Keep executives informed of office events, milestones, achievements, and visits.
• Supervise, coach, and develop direct reports to support high performance.
• Manage office logistics: seating, parking, visitor management, renovations, and reconfigurations.
• Primary liaison with IT for hardware procurement, software access, and equipment support.
• Develop and maintain office procedures, records management, and filing systems with confidentiality and policy compliance.
• Identify and implement process improvements to enhance efficiency and employee experience.
• Maintain confidentiality regarding personnel, financials, executive activities, and other sensitive information.
• Lead or participate in special projects and other responsibilities as assigned.

Skills

Office coordination

People management

Communication skills

Calendar/Email management

Budget management

Attention to detail

Stakeholder support

Confidentiality

Tools

Microsoft Office

Outlook

Google Workspace

Job description

McCarthy Holdings, Inc. seeks an Office Manager to ensure smooth day-to-day operations and foster a productive, welcoming environment for employees and visitors.

You will oversee office systems, facilities, supplies, vendors, and administrative support, acting as the go-to person for logistics and coordination. The role requires 7+ years of experience, strong organizational and communication skills, and comfort managing budgets and direct reports.