Front Desk & Office Operations Coordinator

Hunt Engineering Group; Town of Horseheads (NY); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Paid holidays

PTO

Health insurance

Dental insurance

Vision insurance

FSA/HSA

Life insurance

401(k) plan

Continuing education

Job summary

HUNT-EAS is seeking a highly organized Front Desk Administrative Assistant to support daily office operations at our Horseheads, NY office. This team member will serve as the first point of contact for visitors and incoming calls while providing essential administrative support to employees across the firm.

The ideal candidate is personable, detail-oriented, and comfortable managing multiple priorities in a collaborative office environment. Standard hours are Monday through Friday, 8:00 a.m.

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong verbal and written communication, with a professional demeanor.
• Excellent organizational and detail-oriented skills.
• Ability to multitask and meet deadlines.
• Able to work independently while contributing to a team.

Responsibilities

• Greet visitors and route calls to the appropriate staff.
• Provide building access for interviews and meetings.
• Process purchase orders and coordinate with Accounting.
• Manage office supplies and keep shared spaces tidy.
• Coordinate conference room scheduling.
• Handle mail and deliveries (USPS, UPS, FedEx).
• Prepare reports, memos, emails, and meeting minutes.
• Maintain filing systems and coordinate document retrieval.
• Operate office equipment and manage copying/printing.
• Assist with marketing materials and proposals.
• Arrange travel and meeting logistics.
• Perform general administrative duties as needed.

Skills

MS Office

Verbal communication

Written communication

Organization

Time management

Independent worker

Job description

HUNT-EAS is seeking a highly organized Front Desk Administrative Assistant to support daily office operations at our Horseheads, NY office. This team member will serve as the first point of contact for visitors and incoming calls while providing essential administrative support to employees across the firm.

The ideal candidate is personable, detail-oriented, and comfortable managing multiple priorities in a collaborative office environment. Standard hours are Monday through Friday, 8:00 a.m.