Executive Assistant & Chicago Office Lead

Career Group; Schaumburg (IL); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Bonus

Benefits

Job summary

Career Group is seeking a polished Executive Assistant to support senior professionals and represent the Illinois office in Schaumburg. This role blends executive support with office operations in a fast-paced environment, demanding discretion, professionalism, and strong organizational skills.

Key duties include calendar management, travel planning, expense reporting, front-desk oversight, meetings coordination, and event support for internal teams.

Qualifications

• Previous experience as EA/Administrative roles.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication.
• Discretion and professionalism at senior levels.
• Self-starter and independent worker.

Responsibilities

• Provide high-level administrative support to senior professionals, including calendar and travel management.
• Coordinate domestic and international travel and prepare itineraries.
• Process monthly expense reports accurately and timely.
• Manage front-facing Chicago office and client interactions.
• Oversee meeting rooms, office logistics, and office supplies.
• Coordinate internal meetings and team events.

Skills

Calendar management

Travel coordination

Expense reporting

Confidentiality

Office coordination

Communication

Interpersonal skills

Independent working

Tools

Zoom

Microsoft Teams

Office hardware

Job description

Career Group is seeking a polished Executive Assistant to support senior professionals and represent the Illinois office in Schaumburg. This role blends executive support with office operations in a fast-paced environment, demanding discretion, professionalism, and strong organizational skills.

Key duties include calendar management, travel planning, expense reporting, front-desk oversight, meetings coordination, and event support for internal teams.