Front Desk & Office Operations Coordinator

jll; Phoenix (AZ); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is seeking an Office Assistant for our Phoenix Corporate Office to support daily operations and provide exceptional client and employee experience. The role involves coordinating meetings, managing supplies, assisting with events, and serving as the front-facing representative of the office.

The ideal candidate has 1–3 years of administrative experience, strong Microsoft Office skills, and a collaborative attitude to work with local leadership and vendors.

Qualifications

• 1-3 years administrative/facilities experience supporting multiple people (preferably in the commercial real estate industry)
• College degree or commensurate experience preferred
• Demonstrate proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Interpersonal savvy and diplomacy in interactions
• Familiar with CoStar, Adobe Creative Suite (Acrobat), and Canva is a plus
• Ability to multi-task in a fast-paced environment
• Strong customer service and relationship-building skills

Responsibilities

• Coordinate office operations in partnership with local leadership team
• Drive office culture, client experience and employee experience each day
• Welcome guests and be the front face of the corporate office
• Coordinate conference room reservations and assist in AV setup
• Answer calls and conduct basic CoStar searches for property information
• Process commission checks daily
• Assist with event planning and setup/teardown for office events
• Maintain and organize all kitchen and office supplies; conduct inventory audits

Skills

MS Word

MS Excel

PowerPoint

Outlook

CoStar

Adobe Acrobat

Canva

Interpersonal skills

Multitasking

Customer service

Education

College degree or commensurate experience

Job description

JLL is seeking an Office Assistant for our Phoenix Corporate Office to support daily operations and provide exceptional client and employee experience. The role involves coordinating meetings, managing supplies, assisting with events, and serving as the front-facing representative of the office.

The ideal candidate has 1–3 years of administrative experience, strong Microsoft Office skills, and a collaborative attitude to work with local leadership and vendors.