Front Desk & Office Operations Coordinator

United Way of Northern Utah; Ogden (UT); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Comprehensive benefits

403(b) match

Paid time off

Insurance package

Job summary

United Way of Northern Utah in Ogden, UT is seeking an Office Coordinator to be the first point of contact for visitors, tenants, partners, and callers while ensuring the efficient day-to-day operation of the United Way office. This role coordinates office administration, provides administrative support across departments and the operations team, and assists with donor and finance processes.

This full-time, on-site position supports the COO and HR teams, coordinates meeting logistics, reconciles

Qualifications

• 2-3 years of progressively responsible administrative, executive support, office coordination, or office management experience.
• 2 years demonstrated customer service experience.

Responsibilities

• Answer phone calls and greet people visiting the United Way office.
• Schedule usage of office meeting spaces and assist with AV, Projector, and meeting set-up.
• Coordinate day-to-day office operations, ensuring the office remains organized, functional, welcoming, and well supplied.
• Reconcile monthly credit card statement in accounting software.
• Complete monthly copy report.
• Track and purchase kitchen supplies against a budget.
• Receive mail daily and track deposits for the Finance Team.
• Provide administrative support to the COO.
• Provide administrative support to the HR department.
• Assist programs with administrative support when appropriate and applicable.
• Assist ASM with Board support and communications if needed.
• Assist with board and leadership meeting logistics as assigned.
• Maintain confidential information with professionalism and discretion.
• Represent the admin team on the People & Culture Committee (PACC)
• Assist HR with internal and external staff and stakeholder recognitions such as birthdays, anniversaries, births, deaths, retirements, etc.
• Provide support for the donor acknowledgment and thank you letter process.
• Support the entry, maintenance, and tracking of donor information within the organization's CRM system.
• Support the receipt, processing, and documentation of in-kind and monetary donations in collaboration with internal teams.
• Other duties as assigned

Skills

Relationship Building

Dependability

Written Communication

Project Management

Tech Proficiency

Detail-Oriented

Problem-Solving

Adaptability

Initiative

Confidentiality

Education

Administrative or Office Management experience

Tools

Canva

Adobe

Microsoft 365

Google Workspace

CRM data entry

Job description

United Way of Northern Utah in Ogden, UT is seeking an Office Coordinator to be the first point of contact for visitors, tenants, partners, and callers while ensuring the efficient day-to-day operation of the United Way office. This role coordinates office administration, provides administrative support across departments and the operations team, and assists with donor and finance processes.

This full-time, on-site position supports the COO and HR teams, coordinates meeting logistics, reconciles