Front Desk & Office Operations Coordinator

LeoForce; Fresno (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

LeoForce in Fresno, CA is seeking a Front Desk Coordinator to manage front-office operations and serve as the first point of contact for visitors, employees, vendors, and customers. This on-site role requires organization, professionalism, and strong communication.

You will handle calls, greet clients, draft documents, coordinate meetings, and maintain filing and supplies while learning and contributing to team initiatives.

Qualifications

• Minimum of 2+ years of experience in a similar role, preferably in the construction industry.
• Proficient in MS Office and other standard office software.
• Exceptional communication skills, both verbal and written.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• High level of accuracy and attention to detail in data entry and typing tasks.
• Ability to listen and retain information effectively.
• Proven experience in coordinating meetings and conferences.
• Ability to run local errands as required.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Eager to learn and adapt to new tasks and challenges.
• Experience in vendor communication and management.
• Proven ability to support company initiatives and contribute to team projects.

Responsibilities

• Greet visitors and clients as they arrive, ensuring a positive and professional first impression.
• Manage all incoming calls, take messages, and transfer calls to appropriate personnel.
• Maintain a clean and organized front desk area to promote a professional image.
• Draft correspondence, file documents, and manage mail distribution.
• Coordinate meetings and conferences, including scheduling, catering, and technical support.
• Use MS Office to create documents, spreadsheets, and presentations.
• Perform data entry tasks with a high level of accuracy and efficiency.
• Run local errands as needed, including picking up supplies or post.
• Maintain office directory and manage office supplies inventory.
• Liaise with vendors and manage vendor communication.
• Support company initiatives and assist in special projects as needed.
• Ensure confidentiality of sensitive information at all times.

Skills

Communication skills

Organizational skills

Data entry accuracy

Multitasking

Confidentiality handling

Vendor communication

Meeting coordination

Active listening

Attention to detail

Tools

MS Office

Job description

LeoForce in Fresno, CA is seeking a Front Desk Coordinator to manage front-office operations and serve as the first point of contact for visitors, employees, vendors, and customers. This on-site role requires organization, professionalism, and strong communication.

You will handle calls, greet clients, draft documents, coordinate meetings, and maintain filing and supplies while learning and contributing to team initiatives.