Front Desk & Office Operations Coordinator

Producers Midstream; Dallas (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Producers Midstream Management LLC in Dallas, TX seeks a Receptionist/Administrative Coordinator to act as the primary point of contact for visitors, employees, vendors, and callers while delivering essential administrative support.

Responsibilities include answering and directing calls, greeting visitors, managing check-ins, coordinating conference rooms, and supporting mail, shipping, and office operations with a high standard of customer service.

Qualifications

• Prior experience as an Administrative Assistant, Receptionist, Office Administrator, or similar role preferred.
• Excellent verbal and written communication skills, with the ability to communicate professionally with employees, visitors, vendors, and external contacts.
• Strong customer service and interpersonal skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities and tasks.
• Notary Public certification required or ability to obtain and maintain certification.

Responsibilities

• Answer, screen, and direct incoming phone calls in a professional manner.
• Serve as the first point of contact for visitors, vendors, applicants, and customers.
• Greet visitors, manage check-in procedures, and notify employees of guest arrivals.
• Monitor and manage front door access and visitor traffic.
• Provide exceptional customer service and represent the company professionally.
• Assist guests with directions and information.
• Receive and respond to general office inquiries.
• Ensure visitors comply with security procedures.
• Notarize documents as needed.

Skills

Verbal & written comms

Customer service

Organizational skills

Multitasking

MS Office Suite

Education

Notary Public certification

High School Diploma or GED

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Job description

Producers Midstream Management LLC in Dallas, TX seeks a Receptionist/Administrative Coordinator to act as the primary point of contact for visitors, employees, vendors, and callers while delivering essential administrative support.

Responsibilities include answering and directing calls, greeting visitors, managing check-ins, coordinating conference rooms, and supporting mail, shipping, and office operations with a high standard of customer service.