Front Desk & Office Operations Coordinator

JohnsByrne; Chicago (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

JOHNS BYRNE CO in Chicago, IL is seeking a Receptionist to be the first point of contact for clients, visitors and employees. The role focuses on front desk operations, coordinating communications, and delivering essential administrative support to keep the office efficient and professional.

Responsibilities include greeting visitors, handling multi-line calls, maintaining the reception area, managing mail, scheduling meetings, and supporting data entry and filing.

Qualifications

• High school diploma or equivalent required.
• 1–2 years receptionist/administrative experience preferred.
• Customer-facing experience is a plus.
• Familiarity with office management systems is advantageous.

Responsibilities

• Greet and welcome visitors, directing them to the right person.
• Answer, screen, and forward calls with basic information.
• Maintain a tidy, well-stocked reception area.
• Manage incoming/outgoing mail and deliveries.
• Coordinate and schedule appointments and meetings.
• Assist with data entry, filing, and inventory of office supplies.
• Handle inquiries from the public and clients with clear information.
• Collaborate with other departments to ensure smooth operations.
• Uphold company policies and confidentiality of sensitive information.
• Perform other duties as assigned to support operations.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Customer service

Team player

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

JOHNS BYRNE CO in Chicago, IL is seeking a Receptionist to be the first point of contact for clients, visitors and employees. The role focuses on front desk operations, coordinating communications, and delivering essential administrative support to keep the office efficient and professional.

Responsibilities include greeting visitors, handling multi-line calls, maintaining the reception area, managing mail, scheduling meetings, and supporting data entry and filing.