Front Desk Coordinator and Administrative Support

The Jupiter Group, Inc; Houston (TX); On-site; USD 26,000 - 38,000; Full time

Job summary

The Jupiter Group, Inc is seeking a friendly Receptionist to be the first point of contact for clients, visitors, and team in Houston, TX. The role will manage the front desk, greet visitors, handle calls, and provide administrative support to keep the office running smoothly.

This role is ideal for someone personable, detail-oriented, and who enjoys representing the company. The candidate should be proficient in Microsoft Office and able to multitask while maintaining a professional appearance.

Qualifications

• 1+ years in receptionist/front desk/customer service role preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and stay calm under pressure.
• Professional appearance and demeanor.
• Reliable and punctual.
• Experience with multi-line phone systems.
• Familiarity with office equipment (printers/scanners/fax).
• Basic scheduling/CRM software knowledge.

Responsibilities

• Greet and welcome visitors, clients, and vendors in a warm, professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage the front desk area, keeping it tidy and presentable.
• Schedule appointments and manage meeting room bookings.
• Receive, sort, and distribute mail and deliveries.
• Maintain office supplies and place orders when needed.
• Assist with administrative tasks such as data entry, filing, and correspondence.
• Support other departments with clerical tasks as needed.
• Maintain visitor logs and issue badges/passes when required.
• Uphold confidentiality and professionalism at all times.

Skills

Front desk experience

Phone etiquette

Verbal communication

Written communication

Organizational skills

Multitasking

Professional appearance

Reliability and punctuality

Multi-line phones

Office equipment familiarity

Scheduling/CRM knowledge

Tools

Microsoft Office Suite

Job description

The Jupiter Group, Inc is seeking a friendly Receptionist to be the first point of contact for clients, visitors, and team in Houston, TX. The role will manage the front desk, greet visitors, handle calls, and provide administrative support to keep the office running smoothly.

This role is ideal for someone personable, detail-oriented, and who enjoys representing the company. The candidate should be proficient in Microsoft Office and able to multitask while maintaining a professional appearance.