Front Desk & Office Coordinator - Part-Time, Flexible

Rathje Woodward LLC; Wheaton (IL); On-site; USD 22,000 - 33,000; Part time

Benefits offered by this job

Flexibility

Free food & snacks

Training & development

Job summary

Rathje Woodward LLC in Wheaton, IL seeks an Administrative Coordinator to manage front-desk operations, client intake, and daily office logistics. You will ensure a welcoming client experience, coordinate mail and vendor services, and support matter setup according to firm procedures.

Ideal candidates have a high school diploma, 1–3 years in administrative or front-desk roles, strong organization, excellent communication, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• 1–3 years in administrative, office coordination, customer service, or front desk role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and business technology platforms.
• Ability to manage multiple priorities while maintaining professionalism and accuracy.
• Strong attention to detail and commitment to confidentiality.

Responsibilities

• Serve as the firm's primary front-of-house professional and manage client and visitor experience.
• Coordinate client intake, conflict checks, and matter opening processes.
• Assist with office operations, supplies, and administrative records.
• Manage mail, shipping, courier services, and vendor relationships.

Skills

Organizational skills

Multitasking

Verbal and written communication

Microsoft Office

Attention to detail

Discretion and confidentiality

Education

High school diploma or equivalent

Job description

Rathje Woodward LLC in Wheaton, IL seeks an Administrative Coordinator to manage front-desk operations, client intake, and daily office logistics. You will ensure a welcoming client experience, coordinate mail and vendor services, and support matter setup according to firm procedures.

Ideal candidates have a high school diploma, 1–3 years in administrative or front-desk roles, strong organization, excellent communication, and proficiency with Microsoft Office.