Front Desk & Office Coordinator - In-Office Role

Fishbeck; Grand Rapids (MI); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) program with profit sharing

Tuition assistance and professional/p—

Job summary

Fishbeck, an employee‑owned engineering firm, is seeking an Office Assistant for our Grand Rapids office. You will welcome guests, support professionals, and help ensure smooth day‑to‑day operations in a full‑time in‑office role, Monday through Friday, 8:00 a.m.

to 5:00 p.m. Responsibilities include front desk reception, coordination of meetings, document handling, travel arrangements, and maintaining shared spaces.

Qualifications

• Proficiency with Microsoft Outlook, Excel, Word, and Adobe Acrobat
• Highly organized, dependable, and detail‑oriented
• Strong verbal and written communication skills with focus on service
• Ability to manage multiple priorities and adapt to changing needs
• Comfortable learning new technology
• Strong problem solving and independent work ethic
• Self‑motivated in a busy professional environment
• Positive and professional client interaction

Responsibilities

• Greet and assist clients, visitors, and staff at the front desk of our Grand Rapids office
• Provide professional communication by phone, email, and mail
• Coordinate meeting arrangements, including room scheduling, lunches, and catering
• Assist with scanning, assembling, printing, and distributing documents
• Coordinate shipping/receiving for the office
• Arrange travel for staff, clients, and visitors to Grand Rapids
• Assist with scheduling fleets and vehicle coordination
• Oversee onsite coffee and vending program needs
• Maintain conference rooms, resource rooms, kitchens, and shared spaces
• Monitor office supplies and keep areas stocked and organized
• Collaborate with Facilities on vendor/building needs
• Coordinate maintenance requests and follow through promptly
• Provide administrative support across departments
• Assist with additional projects and office needs

Job description

Fishbeck, an employee‑owned engineering firm, is seeking an Office Assistant for our Grand Rapids office. You will welcome guests, support professionals, and help ensure smooth day‑to‑day operations in a full‑time in‑office role, Monday through Friday, 8:00 a.m.

to 5:00 p.m. Responsibilities include front desk reception, coordination of meetings, document handling, travel arrangements, and maintaining shared spaces.