Front Desk & Office Admin Assistant – Professional & Collaborative

Fishbeck, Thompson, Carr & Huber; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Wellness reimbursement and activities

Tuition reimbursement and professional

Vacation and sick time, volunteer PTO,

401(k) and stock ownership through ES 

And more!

Job summary

Fishbeck, Thompson, Carr & Huber seeks an Office Assistant in Grand Rapids, MI to greet guests, provide administrative support, and keep office operations running smoothly. This is a full-time in-office role from 8:00 a.m. to 5:00 p.m., Monday through Friday, based in our Grand Rapids office.

You will handle front-desk duties, coordinate meetings, assist with document handling, and support various departments while maintaining a welcoming, professional environment for staff and visitors.

Qualifications

• At least one year of office or administrative experience.
• Experience in an engineering or professional services environment is a plus.
• Proficiency with Microsoft Outlook, Excel, Word, and Adobe Acrobat.
• Highly organized, dependable, and detail-oriented.
• Strong verbal and written communication and customer service.

Responsibilities

• Greet and assist clients, visitors, and staff at the front desk.
• Provide professional communication by phone, email, and mail.
• Coordinate meeting arrangements including scheduling, lunches, and catering.
• Assist staff with scanning, printing, and distributing documents.
• Coordinate office shipping and receiving.
• Arrange travel for staff, clients, and visitors.
• Coordinate fleet vehicle scheduling.
• Support coffee and vending program onsite.
• Maintain conference rooms and shared spaces.
• Monitor office supplies and ensure stock.
• Collaborate with Facilities on vendor and building needs.
• Coordinate maintenance requests and follow up.
• Provide admin support across departments.
• Assist with additional office projects.

Skills

Outlook

Excel

Word

Adobe Acrobat

Communication

Organization

Job description

Fishbeck, Thompson, Carr & Huber seeks an Office Assistant in Grand Rapids, MI to greet guests, provide administrative support, and keep office operations running smoothly. This is a full-time in-office role from 8:00 a.m. to 5:00 p.m., Monday through Friday, based in our Grand Rapids office.

You will handle front-desk duties, coordinate meetings, assist with document handling, and support various departments while maintaining a welcoming, professional environment for staff and visitors.