Front Desk & Office Coordinator - Collaborative Admin Role

Vogel Law; Fargo (ND); On-site; USD 2,893,000 - 3,237,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401k and profit-sharing plan

PTO and paid holidays

Job summary

Vogel Law Firm in Fargo, ND is seeking an Office Coordinator to serve as the front desk receptionist and administrative support. You will greet clients, coordinate meeting logistics, manage mail, and maintain shared spaces, ensuring smooth daily operations.

Working Monday to Friday, 8:00 AM to 5:00 PM, you will handle office supplies, vendor communications, and confidential documents with professionalism. The role requires strong Microsoft 365 skills and a collaborative, detail-oriented mindset

Qualifications

• High school diploma or equivalent.
• Experience with Microsoft 365 (Outlook, Word, Excel, Teams).
• Strong communication, relationship-building, and organizational skills.
• Ability to prioritize and stay composed in a fast-paced, confidential office environment.

Responsibilities

• Greet clients, visitors, and vendors at Fargo office reception; answer and route calls; direct guests per firm procedures.
• Receive, sort, and distribute mail and deliveries, including time-sensitive or confidential materials.
• Maintain shared spaces, including reception, conference rooms, refreshment stations, and daily opening and security routines.
• Coordinate day-of meeting logistics: room setup, visitor flow, refreshments, materials, and cleanup.
• Monitor inventory and order office and refreshment supplies.
• Serve as point of contact for office, equipment, facility, and service vendors.
• Complete administrative assignments and special projects as directed.

Skills

Communication

Relationship building

Organizational skills

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

Vogel Law Firm in Fargo, ND is seeking an Office Coordinator to serve as the front desk receptionist and administrative support. You will greet clients, coordinate meeting logistics, manage mail, and maintain shared spaces, ensuring smooth daily operations.

Working Monday to Friday, 8:00 AM to 5:00 PM, you will handle office supplies, vendor communications, and confidential documents with professionalism. The role requires strong Microsoft 365 skills and a collaborative, detail-oriented mindset