Office Coordinator / Receptionist

Vogel Law; Fargo (ND); On-site; USD 2,893,000 - 3,237,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401k and profit-sharing plan

PTO and paid holidays

Job summary

Vogel Law Firm in Fargo, ND is seeking an Office Coordinator to serve as the front desk receptionist and administrative support. You will greet clients, coordinate meeting logistics, manage mail, and maintain shared spaces, ensuring smooth daily operations.

Working Monday to Friday, 8:00 AM to 5:00 PM, you will handle office supplies, vendor communications, and confidential documents with professionalism. The role requires strong Microsoft 365 skills and a collaborative, detail-oriented mindset

Qualifications

• High school diploma or equivalent.
• Experience with Microsoft 365 (Outlook, Word, Excel, Teams).
• Strong communication, relationship-building, and organizational skills.
• Ability to prioritize and stay composed in a fast-paced, confidential office environment.

Responsibilities

• Greet clients, visitors, and vendors at Fargo office reception; answer and route calls; direct guests per firm procedures.
• Receive, sort, and distribute mail and deliveries, including time-sensitive or confidential materials.
• Maintain shared spaces, including reception, conference rooms, refreshment stations, and daily opening and security routines.
• Coordinate day-of meeting logistics: room setup, visitor flow, refreshments, materials, and cleanup.
• Monitor inventory and order office and refreshment supplies.
• Serve as point of contact for office, equipment, facility, and service vendors.
• Complete administrative assignments and special projects as directed.

Skills

Communication

Relationship building

Organizational skills

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

Office Coordinator // Front Desk & Administrative Support

Vogel Law Firm // Fargo, ND // Full-Time, Onsite

Pay // $21.50 - $23.50 per hour DOE

Be the welcoming face of Vogel Law Firm.

We are seeking an Office Coordinator to join our team and serve as the welcoming front desk receptionist presence for our Fargo office. In this role, you'll support clients, visitors, vendors, attorneys, and staff with meeting logistics, shared spaces, and day-to-day administrative work.

We are looking for someone collaborative, detail-oriented, professional, and comfortable juggling multiple priorities in a confidential office environment.

What You'll Do

• Greet clients, visitors, and vendors at our Fargo office reception desk; answer and route calls; direct guests per firm procedures

• Receive, sort, and distribute mail and deliveries, including time-sensitive or confidential materials

• Maintain shared spaces, including reception, conference rooms, refreshment stations, and handle daily opening and security routines

• Coordinate day-of meeting logistics: room setup, visitor flow, refreshments, materials, and cleanup

• Monitor inventory and order office and refreshment supplies

• Serve as point of contact for office, equipment, facility, and service vendors

• Complete administrative assignments and special projects as directed

Schedule for this position is Monday through Friday, approximately 8:00 AM to 5:00 PM. This role requires consistent, reliable attendance to ensure continuous front desk coverage.

Required Qualifications

• High school diploma or equivalent

• Working experience with Microsoft 365 (Outlook, Word, Excel, Teams)

• Demonstrated communication, relationship-building, and organizational skills

• Proven ability to prioritize and stay composed in a fast-paced environment

Preferred Qualifications

• 2-3 years of experience in reception, administrative support, or customer service in legal or professional services industry

• Experience coordinating meetings, shared spaces, vendors, supplies, or office inventory

• Familiarity with handling confidential documents, visitor procedures, or office security protocols

Physical Requirements

This role requires prolonged sitting, use of a computer, occasional lifting (up to 25 lbs.), and the ability to communicate clearly in person and over the phone. Reasonable accommodation will be provided.

Working for Vogel Law Firm

Vogel Law Firm is committed to excellence and integrity in an atmosphere of respect and cooperation.

Our benefits go beyond the basics, with some being fully or partially employer-paid, including:

• Health, dental and vision insurance

• Health savings, flexible spending, and dependent care account options

• Life insurance

• Short-term and long-term disability benefits

• Retirement plans (401k and profit-sharing plan)

• Employee Assistance Program (EAP)

• Paid time off (PTO), summer hours, and paid holidays, plus one (1) floating holiday

Equal Opportunity and Accessibility Statement

Vogel Law Firm provides equal employment opportunities to all employees and applicants in compliance with all applicable federal, state, and local laws governing nondiscrimination in employment in every location in which the Firm has facilities.

If you need assistance or a reasonable accommodation during the application or interview process, please contact Human Resources at [e-mail].

For more information about this position, please contact Samantha at [phone] or [e-mail].