Legal Administrative Assistant

Vogel Law Firm; Fargo (ND); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

PTO and holidays

EAP

Job summary

Vogel Law Firm in Fargo seeks a highly organized Legal Administrative Assistant to join our team. This full-time onsite role offers a great chance to build a career in the legal field within a fast-paced, team-oriented environment.

You will support attorneys, manage calendars, prepare and file legal documents, and liaise with clients and court personnel. Training and benefits are provided, with opportunities to grow your skills in legal processes.

Qualifications

• Must have administrative experience in a professional setting.
• Strong written and verbal communication with clients and colleagues.
• Excellent organization and time-management abilities with attention to detail.

Responsibilities

• Provide administrative support to attorneys and staff in one or more practice areas.
• Manage calendars, schedule appointments, coordinate meetings, and track deadlines.
• Prepare, proofread, format, and file legal documents (pleadings, briefs, motions, correspondence).
• Communicate professionally with clients, court personnel, opposing counsel, vendors and others.
• Use eFiling and eRecording platforms to file documents and maintain portal accounts.

Skills

Administrative experience

Communication skills

Organization

Time management

Attention to detail

Education

High school diploma

Tools

Microsoft Office (365)

Job description

Vogel Law Firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our Fargo office. This full-time role is a great opportunity for an administrative professional who enjoys working in a fast-paced, team-oriented environment and wants to build or grow a career in the legal field.

In this role, you will serve as a trusted administrative support to attorneys and a professional point of contact for clients in our Fargo office. Experienced legal support professionals will find meaningful work involving legal documents, deadlines, client communication, and case organization, while candidates with strong administrative backgrounds will have the opportunity to learn legal processes and grow into the role with training and support. We will provide legal training to the right candidate; you bring professionalism, sound judgment, attention to detail, strong organizational skills, and a commitment to excellent client service.

What You'll Do

• Provide administrative support to attorneys in one or more practice areas by managing calendars, scheduling appointments, coordinating meetings, and tracking deadlines
• Prepare, proofread, revise, format, and file legal documents, including pleadings, briefs, motions, correspondence, and other case-related materials
• Communicate professionally with clients, court personnel, opposing counsel, vendors, and other parties to support timely and accurate information exchange
• Use eFiling sites to file court documents across multiple state, federal, and local offices; monitor filing deadlines, track associated fees, and maintain portal accounts to ensure accurate, timely submissions.
• Use eRecording platform to record documents with various County Recorder offices.
• Organize, maintain, and update electronic and physical files in accordance with firm procedures and confidentiality standards
• Assist with attorney billing, invoicing, time entry, expense processing, and related administrative tasks
• Conduct basic legal research, gather case information, and help prepare materials as requested
• Complete general administrative assignments and special projects to support attorneys, staff, clients, and Fargo office operations

Schedule and Work Location

This is a full-time, onsite position in our Fargo office. Office hours are generally Monday through Friday, 8:00 AM to 5:00 PM. Consistent, reliable attendance is required.

Required Qualifications

• High school diploma or equivalent
• Administrative, office support, customer service, or related professional experience
• Proficiency with Microsoft Office (365), including Word, Excel, Outlook
• Excellent written and verbal communication skills, with the ability to interact professionally and confidentially with clients, attorneys, staff, and external contacts
• Strong organization, prioritization, and time-management skills
• High attention to detail, accuracy, confidentiality, and follow-through

Preferred Qualifications

• Associate or bachelor's degree
• One or more years of experience as a legal administrative assistant, legal assistant, legal secretary, or office assistant role in a law firm or professional service setting
• Knowledge of legal terminology, legal procedures, court filing processes, or litigation support workflows
• Experience with legal research tools, document management systems, billing software, or electronic filing systems

Physical Requirements

This role requires prolonged sitting, use of a computer, occasional lifting (up to 25 lbs.), and the ability to communicate clearly in person and over the phone. Reasonable accommodation will be provided.

About Vogel Law Firm

Vogel Law is one of the largest law firms in North Dakota, with offices in Fargo, Bismarck, and Moorhead. For more than 140 years, we have provided exceptional legal services to clients across a wide range of practice areas, including business law, family law, real estate, and civil and criminal litigation.

Our benefits go beyond the basics, with some being fully or partially employer-paid, including:

• Health, dental, and vision insurance
• Health savings, flexible spending, and dependent care account options
• Life insurance
• Short-term and long-term disability benefits
• Retirement plans (401k and profit-sharing plan)
• Employee Assistance Program (EAP)
• Paid time off (PTO), summer hours, and paid holidays, plus one (1) floating holiday

For more information about this position, please contact Samantha at [phone] or [e-mail].

Equal Opportunity and Accessibility Statement

Vogel Law Firm provides equal employment opportunities to all employees and applicants in compliance with all applicable federal, state, and local laws governing nondiscrimination in employment in every location in which the Firm has facilities.

• If you need assistance or a reasonable accommodation during the application or interview process, please contact Human Resources at [e-mail].