Front Desk & Office Coordinator

Insurance Administrative Solutions, L.l.c.; St. Louis, Northern (MO, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Integrity, LLC in St. Louis, MO is seeking a Receptionist to be the first point of contact, providing administrative support and coordinating front-desk activities. You will welcome guests, manage calendars via Outlook, handle mail, and assist with meetings and events.

The role requires excellent communication, organizational skills, and a customer-focused mindset to deliver a positive guest experience and support staff across the organization.

Qualifications

• Positive attitude and can-do mindset.
• Understanding of company values and ethics.
• Ability to multitask and manage multiple requests.
• Excellent written and verbal communication skills.
• Strong organizational skills to handle many projects.
• Customer service focus and delivering a great experience.
• Proficiency in Microsoft Office, especially Outlook.
• Team player who collaborates across the organization.

Responsibilities

• Front Desk Coverage: Ensure proper coverage during business hours.
• Office Maintenance: Keep all areas presentable and track activity.
• Guest Experience: Meet, greet, and direct incoming guests.
• Meeting Management: Manage conference room calendars via Outlook, reconfirm meetings, and set up catering as needed.
• Inventory Management: Maintain and refill office and kitchen supplies.
• Mail and Package Handling: Receive, sign, and distribute all incoming packages.
• Event Organization: Organize birthdays or special events as needed.
• Communication: Arrange and prepare email correspondence and other communications.
• Project Management: Tackle ad-hoc projects efficiently, meeting deadlines, and ensuring completion.
• Staff Support: Assist staff members with expense reports, travel, calls, and other needs.
• Invoice Management: Track and enter invoices.

Skills

Multitasking

Communication Skills

Organizational Skills

Customer Service

Outlook

Teamwork

Positive Attitude

Company Values

Tools

Microsoft Office Suite

Job description

Integrity, LLC in St. Louis, MO is seeking a Receptionist to be the first point of contact, providing administrative support and coordinating front-desk activities. You will welcome guests, manage calendars via Outlook, handle mail, and assist with meetings and events.

The role requires excellent communication, organizational skills, and a customer-focused mindset to deliver a positive guest experience and support staff across the organization.