On-Site Front Desk & Client Services Specialist

The Bar Plan; St. Louis (MO); On-site; USD 23,000 - 24,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Generous paid time off

Job summary

The Bar Plan in St. Louis, MO is seeking a full-time on-site administrative assistant to serve as the first point of contact, greet visitors, answer calls, manage mail and supplies, and support multiple office functions.

You will handle calendar-like tasks, assist remote colleagues, and ensure smooth daily operations while upholding professionalism and excellent customer service standards. This role requires strong communication, organization, and teamwork in a fast-paced on-site environment.

Qualifications

• High school diploma or GED required; or 1–3 months of related experience or training; or equivalent combination of education and experience.

Responsibilities

• Answer and route incoming telephone calls to the appropriate personnel.
• Retrieve voicemail messages and forward them to the appropriate personnel.
• Answer general questions about the organization and provide callers with the company address, directions, and other information.
• Greet visitors in a friendly, courteous, and professional manner; determine the nature of their visit and notify the appropriate personnel.
• Manage office supply inventory and order supplies as needed.
• Process daily incoming mail, including opening, date-stamping, sorting, scanning, and routing hard-copy mail to departments.
• Take outgoing mail to the post office after work when needed.
• Receive company deliveries and notify the appropriate parties.
• Prepare daily UPS letters and packages and generate UPS reports.
• Maintain the postage machine and monitor funds and ink supplies.
• Assist remote colleagues with administrative tasks such as preparing documents and mailing materials.
• Provide assistance to support other department functions; perform other duties as assigned.

Skills

Customer Service

Oral Communication

Written Communication

Teamwork

Interpersonal

Professionalism

Adaptability

Dependability

Planning/Organizing

Ethics

Education

High school diploma or GED

Job description

The Bar Plan in St. Louis, MO is seeking a full-time on-site administrative assistant to serve as the first point of contact, greet visitors, answer calls, manage mail and supplies, and support multiple office functions.

You will handle calendar-like tasks, assist remote colleagues, and ensure smooth daily operations while upholding professionalism and excellent customer service standards. This role requires strong communication, organization, and teamwork in a fast-paced on-site environment.